Administrative Coordinator

Apollo Professional Solutions, Inc.; Groton (CT); On-site; USD 34,000 - 41,000; Full time

Job summary

Apollo Professional Solutions, Inc. is seeking an Administrative Coordinator on a contract basis to support onboarding operations and multiple departments in Groton, CT.

You will manage schedules, coordinate meetings, prepare materials, and maintain accurate records to ensure smooth workflows and positive stakeholder experiences. Responsibilities include onboarding activities, document management, timekeeping and paperwork processing, travel arrangements, and producing presentations and reports

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative or coordinator experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information professionally and discreetly.

Responsibilities

• Provide administrative support to managers and department teams.
• Coordinate meetings, interviews, training sessions, and conference calls.
• Maintain and update department records, databases, and reports.
• Assist with onboarding activities and new hire documentation.
• Process and track employee paperwork and timekeeping.
• Prepare presentations, spreadsheets, and reports using Microsoft Office applications.
• Manage calendars, schedule appointments, and coordinate travel arrangements.
• Perform general office duties and data entry.
• Support special projects and New Hire Orientation.

Skills

Administrative Support

Calendar Management

Scheduling & Coordination

Data Entry & Reporting

Microsoft Office Suite

Communication & Customer Service

Organization & Time Management

Document Management

Meeting & Event Coordination

Attention to Detail

Education

High School Diploma or GED

2+ years administrative experience

MS Office proficiency

Strong organizational & communication skills

Confidential information handling

Tools

HRIS

ATS

Job description

Administrative Coordinator Type: Contract Location: Groton, CT Pay: $27/hr Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams. As an Administrative Coordinator, you will: Provide administrative support to managers and department teams, including scheduling, correspondence, and document management. Coordinate meetings, interviews, training sessions, and conference calls, including preparation of meeting materials and agendas. Maintain and update department records, databases, and reports to ensure information is accurate and current. Assist with onboarding activities, including coordinating orientation schedules and preparing new hire documentation. Process and track employee paperwork, timekeeping records, and other administrative documents. Support communication between departments and external contacts to ensure timely follow-up on requests and action items. Prepare presentations, spreadsheets, and reports using Microsoft Office applications. Manage calendars, schedule appointments, and coordinate travel arrangements when required. Perform general office duties, including filing and data entry. Support special projects and other administrative initiatives as assigned. Support New Hire Orientation

Required Qualifications

• High School Diploma or GED equivalent.
• 2+ years of administrative, office support, or coordinator experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

• 1 + experience supporting Talent Acquisition or employee onboarding.
• Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field.
• Experience supporting multiple departments or executive leadership.
• Experience with HRIS, Applicant Tracking Systems (ATS), or other business management software.
• Experience in a manufacturing, defense, engineering, or corporate environment.

Key Skills

• Administrative Support
• Calendar Management
• Scheduling & Coordination
• Data Entry & Reporting
• Microsoft Office Suite
• Communication & Customer Service
• Organization & Time Management
• Document Management
• Meeting & Event Coordination
• Attention to Detail

Administrative Coordinator Type

Contract

Location

Groton, CT

Pay

$27/hr

Administrative Coordinators play a key role in supporting daily onboarding operations by providing administrative, scheduling, and organizational support to multiple departments. This position helps ensure efficient workflows, accurate documentation, and a positive experience for employees, customers, and leadership teams. As an Administrative Coordinator, you will: Provide administrative support to managers and department teams, including scheduling, correspondence, and document management. Coordinate meetings, interviews, training sessions, and conference calls, including preparation of meeting materials and agendas. Maintain and update department records, databases, and reports to ensure information is accurate and current. Assist with onboarding activities, including coordinating orientation schedules and preparing new hire documentation. Process and track employee paperwork, timekeeping records, and other administrative documents. Support communication between departments and external contacts to ensure timely follow-up on requests and action items. Prepare presentations, spreadsheets, and reports using Microsoft Office applications. Manage calendars, schedule appointments, and coordinate travel arrangements when required. Perform general office duties, including filing and data entry. Support special projects and other administrative initiatives as assigned. Support New Hire Orientation

Required Qualifications

• High School Diploma or GED equivalent.
• 2+ years of administrative, office support, or coordinator experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

• 1 + experience supporting Talent Acquisition or employee onboarding.
• Associate's or Bachelor's Degree in Business Administration, Human Resources, or a related field.
• Experience supporting multiple departments or executive leadership.
• Experience with HRIS, Applicant Tracking Systems (ATS), or other business management software.
• Experience in a manufacturing, defense, engineering, or corporate environment.

Key Skills

• Administrative Support
• Calendar Management
• Scheduling & Coordination
• Data Entry & Reporting
• Microsoft Office Suite
• Communication & Customer Service
• Organization & Time Management
• Document Management
• Meeting & Event Coordination
• Attention to Detail