Facility Services Coordinator: Vendor & Project Support

Penske Truck Leasing; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Penske Truck Leasing is seeking an Administrative Support professional to assist the Corporate and Enterprise Facility Services department with service requests, accounts payable, and capital project tasks.

The role involves coordinating maintenance, evaluating vendors, preparing reports, and supporting capital planning activities to improve facility uptime and performance across locations.

Qualifications

• Bachelor's Degree in Business, Accounting, Engineering, Construction, Maintenance preferred; if no degree, equivalent work experience.
• Smartsheet certification (preferred), or other workorder/ticketing platform experience
• Minimum 1 year of trades knowledge or experiment
• Minimum 1 year of basic knowledge of facilities elements (lighting, janitorial, HVAC, utilities, roofing, paving, etc.)
• Task management knowledge of trades
• General understanding of facility assets and programs preferred
• Knowledge of ticketing/work order systems
• Proficient knowledge in RFQ/RFP management, Vendor Management and Contract Management
• Excellent skills in Microsoft Word, Excel, and Windows word processing

Responsibilities

• Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System
• Triage service requests and prioritize by urgency
• Evaluate and assign national and non-national vendors
• Gather, evaluate, and award proposals for services
• Schedule and coordinate service activities for all locations
• Maintain preventative maintenance (PM) schedules for all locations
• Process all incoming invoices for payment in Chrome River and Tririga
• Maintain and Grow Enterprise Facility Service Programs by analyzing and evaluating locations
• Provide quotes/pricing to District leadership
• Onboard locations through the corporate process to maintain and increase facility and asset uptime and performance
• Produce weekly and quarterly reporting for Facility Maintenance on a routine basis
• Support Capital Planning projects in conjunction with supervisor
• Interact with external vendor accounts receivables departments to ensure clear communication and resolution of outstanding payments
• Other projects and tasks as assigned

Skills

Analytical thinking

Problem solving

Vendor management

Contract management

Ticketing systems

Education

Bachelor's degree or equivalent in business/engineering/maintenance

Tools

Smartsheet

Microsoft Word

Microsoft Excel

Ticketing platform experience

Job description

Penske Truck Leasing is seeking an Administrative Support professional to assist the Corporate and Enterprise Facility Services department with service requests, accounts payable, and capital project tasks.

The role involves coordinating maintenance, evaluating vendors, preparing reports, and supporting capital planning activities to improve facility uptime and performance across locations.