Facilities Programs & Projects Coordinator

Penske Truck Leasing Co., L.P.; Phoenix (AZ); On-site; USD 52,000 - 70,000; Full time

Job summary

Penske Truck Leasing Co., L.P. in Phoenix is seeking an Administrative Support professional to join the Enterprise Facility Services team.

You will handle service requests, triage priorities, and coordinate vendors, while supporting accounts payable and capital projects. The role involves maintaining PM schedules, processing invoices in Chrome River and Tririga, and producing weekly/quarterly facility reports.

Qualifications

• Bachelor's degree in Business, Accounting, Engineering, Construction or Maintenance preferred; equivalent work experience if no degree.
• Smartsheet certification preferred or experience with workorder/ticketing platforms.
• Minimum 1 year of trades knowledge or experience.
• Basic knowledge of facilities elements including lighting, HVAC, utilities, roofing and maintenance.
• Proficient RFQ/RFP, vendor and contract management.

Responsibilities

• Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System.
• Triage service requests and prioritize by urgency.
• Evaluate and assign national and non-national vendors.
• Gather, evaluate, and award proposals for services.
• Schedule and coordinate service activities for all locations.
• Maintain preventative maintenance schedules for all locations.
• Process all incoming invoices for payment in Chrome River and Tririga.
• Produce weekly and quarterly reporting for Facility Maintenance.
• Support Capital Planning projects with supervisor.

Skills

Analytical skills

Problem-solving

Critical thinking

RFQ/RFP management

Vendor management

Education

Bachelor's degree or equivalent

Tools

Smartsheet

Ticketing systems

Job description

Penske Truck Leasing Co., L.P. in Phoenix is seeking an Administrative Support professional to join the Enterprise Facility Services team.

You will handle service requests, triage priorities, and coordinate vendors, while supporting accounts payable and capital projects. The role involves maintaining PM schedules, processing invoices in Chrome River and Tririga, and producing weekly/quarterly facility reports.