Facility Scheduling Coordinator

CP11 University of New Hampshire; Durham (NH); Hybrid; USD 25,000 - 40,000; Full time

Job summary

University of New Hampshire in Durham seeks a dedicated Campus Recreation professional to maximize facility schedules, meet client needs, and manage event logistics for safe, positive guest experiences.

You will lead facility scheduling, coordinate requests, prepare estimates and rental agreements, and ensure invoices and insurance paperwork are complete. Administrative duties and committee participation are also part of the role.

Qualifications

• Requires strong collaboration with students, staff, and external groups.
• Demonstrated effective written and verbal communication.
• Demonstrated effective use of software and computer systems.

Responsibilities

• Lead scheduling for Campus Recreation facilities (90% of role).
• Coordinate request intake, confirmations, and changes; create estimates and rental agreements.
• Track renter insurance, signatures, and invoices; assemble staff for external groups.

Skills

Collaboration skills

Communication skills

Education

Associates degree or 1-3 years relevant experience

Tools

Software proficiency

Job description

As a professional within the Campus Recreation Department, this position fills an important role to ensure the facility schedules are maximized, ensure client needs are met, and event logistics are fulfilled to host successful events that provide a safe, positive experience for guests.

Duties/Responsibilities

• Lead for scheduling all facilities managed by Campus Recreation (90%): Coordinate facility schedule process from receiving requests, accommodating requests, deciding when to confirm requests, and making changes to reservations as requested. Utilize effective customer service techniques when responding to requests. Create estimates and agreements to external rental groups. Track agreement process including renter’s insurance and signatures. Create, track and maintain accurate invoices to each group in timely manner. Coordinate with colleagues to provide hourly staff for external groups who rent facilities. Ensure cooperative relationships between various user groups, departments and agencies. Facilitate regular meetings with stakeholders. Attend select events to ensure events are successful. Other duties as assigned as necessitated by the Division of Student Life.
• Administrative duties (10%): Manage use of resources including funding, personnel, facilities, and time. Serve on Campus Recreation and university committees. Participate in professional development opportunities to remain in the forefront of the field. Assist Associate Director with projects as requested.

Requirements

• Minimum Acceptable Education & Experience: Associates degree preferred or 1-3 years of relevant experience in facility management.
• Collaboration skills with various student, faculty, staff, alumni, and external groups.
• Demonstrated effective communication skills, both written and verbal.
• Demonstrated effective use of software.
• Must be able to work flexible hours, including nights, weekends, and holidays.
• Must have valid driver license and/or qualify to drive university vehicles.

Compensation Pay Range: $17.57 - $28.96

More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location: Durham

Are you an employee of KSC, PSU, UNH or the system office? Apply internally within Workday through the Jobs Hub app. The University System of New Hampshire is the largest provider of postsecondary education in the Granite State. With approximately 30,000 enrolled students annually and more than 90,000 alumni living in state, the institutions of the University System - the University of New Hampshire - Durham, the University of New Hampshire School of Law, the University of New Hampshire at Manchester, Plymouth State University, and Keene State College - have a direct impact on hundreds of thousands of New Hampshire citizens every year.

The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs.