Facility Inventory Administrator

Quanta Manufacturing Fremont; Fremont (CA); On-site; USD 37,195 - 41,328; Full time

Job summary

A leading manufacturing company in Fremont, CA is seeking a Facility Inventory Administrator to manage and track facilities-related assets and maintenance inventory. The role ensures accurate record-keeping, availability of critical spare parts, and compliance with safety regulations. Candidates should have strong skills in MRO inventory management and asset tracking, as well as proficiency in Microsoft Excel. The position requires effective communication skills and the ability to collaborate across teams.

Qualifications

• Strong ability to manage maintenance, repair, and operations (MRO) inventory.
• Proficiency in asset tracking and lifecycle management.
• Experience with preventive maintenance and calibration programs.

Responsibilities

• Maintain accurate records of facilities assets including HVAC systems.
• Track and manage maintenance, repair, and operations inventory.
• Perform routine cycle counts and physical audits for inventory accuracy.
• Organize and maintain proper labeling and storage of maintenance stock.
• Monitor inventory levels to replenish critical spare parts proactively.

Skills

MRO inventory management

Asset tracking

Preventive maintenance support

Organizational skills

Effective communication

Education

Proficiency in Microsoft Excel

Experience in inventory or asset management

Tools

CMMS platforms

Inventory tracking systems

Job description

Job Title

Facility Inventory Administrator

Pay: $27.00/hr - $30.00/hr

Location: Onsite, Fremont, CA

Job Summary

The Facility Inventory Administrator is responsible for managing and tracking facilities-related assets, equipment, spare parts, and maintenance inventory. This role ensures that building systems, tools, and maintenance supplies are accurately recorded, readily available, and effectively maintained to support safe and efficient plant operations.

Duties/Responsibilities

• Maintain accurate records of facilities assets, including HVAC systems, electrical equipment, plumbing systems, tools, and maintenance machinery.
• Track and manage maintenance, repair, and operations (MRO) inventory, including spare parts, consumables, and safety equipment.
• Perform routine cycle counts and physical audits to ensure inventory accuracy and asset accountability.
• Organize and maintain proper labeling, storage, and control of maintenance stockrooms and asset locations.
• Monitor inventory levels and proactively replenish critical spare parts to prevent equipment downtime.
• Coordinate with maintenance technicians and vendors to ensure timely availability of materials for repairs and preventive maintenance.
• Maintain and update asset and inventory data in CMMS (Computerized Maintenance Management System) or ERP systems.
• Track asset lifecycle, including acquisition, maintenance history, calibration status, and disposal.
• Support preventive and predictive maintenance programs by ensuring parts readiness and accurate asset tracking.
• Manage calibration records and coordinate calibration activities to ensure equipment operates within required specifications.
• Analyze usage trends and recommend inventory strategies to optimize stock levels and reduce excess or obsolete inventory.
• Ensure compliance with safety regulations and internal policies for storage, handling, and tracking of materials.
• Assist with budgeting and forecasting for facilities inventory and asset replacement.

Required Skills/Abilities

• Strong ability to manage MRO inventory, including maintaining optimal stock levels and ensuring availability of critical spare parts.
• Proficiency in asset tracking and lifecycle management, including location, condition, and service history.
• Experience supporting preventive maintenance and calibration programs.
• Strong organizational and record-keeping skills with attention to detail and audit readiness.
• Ability to collaborate effectively with maintenance teams, vendors, and cross-functional partners.
• Effective verbal and written communication skills.

Education and Experience

• Proficiency in Microsoft Excel and inventory tracking systems.
• Experience in inventory or asset management, preferably in facilities or maintenance.
• Experience with CMMS platforms preferred but not required.
• Familiarity with MRO inventory and facilities equipment preferred but not required.
• Strong attention to detail and organizational skills.