Facility Coordinator, Cemetery Management

Trinity Church NYC; New York (NY); On-site; USD 90,000 - 114,000; Full time

Job summary

A leading organization in New York is seeking a Facility Coordinator for Cemetery Management. This role involves overseeing maintenance, managing vendor relationships, and ensuring compliance with safety standards. The ideal candidate will possess strong organizational skills and a background in facilities management. Join us to contribute to the stewardship of our cemetery and support our mission.

Qualifications

• 3-5 years of experience in facility maintenance and vendor management.
• Bilingual in English and Spanish is a plus.

Responsibilities

• Coordinate maintenance of cemetery facilities including landscaping and HVAC.
• Track facility expenses and maintain budgets.
• Prepare weekly reports and maintain detailed records.

Skills

Communication

Organizational Skills

Time Management

Education

Certificate in facilities management

Certificate in business administration

Tools

Microsoft Office

Prism

DocuSign

ArcGIS

Job description

Facility Coordinator, Cemetery Management

Job Category: Facilities Management

Requisition Number: FACIL001389

Apply now

• Posted : March 21, 2025
• Full-Time
• On-site

Locations

Showing 1 location

New York, NY 10006, USA

Description

POSITION SUMMARY

Under the direction of the Cemetery Director, the Facility Coordinator is responsible for the stewardship of the cemetery, including preventative maintenance, ensuring it remains clean, safe, and fully functional by managing maintenance and repairs, coordinating service contracts, coordinating with vendors and staff, managing supplies, and maintaining compliance.

The annual salary range for this position is $90,500 to $113,300.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate the maintenance of the cemetery facilities including landscaping, cleaning, HVAC, electrical, plumbing, and other systems, coordinating with contractors, vendors, caretakers, counselors, and the Director.
• Maintaining preventative maintenance schedules and record keeping, to identify potential issues.
• Coordinating maintenance and repair work orders, seeking proposals, selecting vendors, contract management, and processing invoices related to projects.
• Facilitate the work of contractors and vendors by scheduling, organizing access, providing site information, etc.
• Monitoring vendor and contractor performance and resolving any issues. Maintain vendor relationships to ensure quality of service and cost effectiveness.
• Track facility expenses and maintain budgets.
• Maintain inventories and procure new supplies and equipment as needed.
• Coordinate and facilitate access to the property for vendors and contractors.
• Coordinate with the foreman and security to prepare the facility for incoming funeral services, including interment space set-up, chapel set-up, grounds access, restrooms, and parking coordination.
• Ensure adherence to all safety regulations and standards within the facility by staff and contractors. Coordinate safety improvements with the Safety Manager.
• Maintain and implement emergency preparedness plans and communicate plans to the staff.
• Assist the Director with capital project management, including plan development and implementation.
• Prepare weekly reports and maintain detailed records. Interact with cemetery clients and visitors when other staff members are not available to do so.
• Serve as back up to the Cemetery Director as needed.
• Assume other related responsibilities and special projects as required.
• Adhere to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
• Perform all duties in a manner that promote Trinity’s mission and core values.

REQUIRED KNOWLEDGE, SKILLS, AND ACTIVITIES

• Proficient in Microsoft Office.
• Knowledge of Prism, DocuSign, or ArcGIS software a plus.
• Excellent notetaking, oral communication, writing skills.
• Basic understanding of building systems and maintenance procedures.
• Strong organizational and time management skills to meet shifting priorities.

PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS

• Certificate in facilities management, business administration, or related work.
• 3- 5 years of experience in facility maintenance, vendor management, and project coordination.
• Bilingual in English and Spanish is a plus.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.