Facility Coordinator

Dashing Diva; Port Washington (NY); On-site; Full time

Job summary

Dashing Diva is seeking a proactive Facility Coordinator responsible for supporting daily operations, including facility maintenance and logistics. The ideal candidate will possess practical maintenance skills, warehouse organization experience, and proficiency in Microsoft Office to thrive in a dynamic environment. This full-time position requires flexibility to manage various services across the company.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Qualifications

• 1–2 years’ experience in facilities, warehouse, or operations support.
• Practical skills in basic electrical, HVAC, mechanical maintenance.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Responsibilities

• Perform general maintenance including electrical work, HVAC, painting.
• Coordinate with vendors for specialized repair work.
• Handle shipping and receiving of office supplies and equipment.

Skills

Basic electrical work

HVAC maintenance

Mechanical maintenance

Warehouse organization

Proficiency in Microsoft Office

Education

High School Diploma

Technical coursework in Engineering (Civil, Electrical, or Mechanical)

Job description

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This range is provided by Dashing Diva. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$18.00/hr - $20.00/hr

Job Summary:

Dashing Diva’s General Affairs Team is seeking a proactive, capable, and responsible Facility Coordinator who thrives in a hands-on, service-focused, and multitasking environment. The ideal candidate is skilled, sharp, quick to respond, dependable, strong sense of ownership over tasks, quiet and eager to learn and grow—with the ability to support both daily operations and special initiatives across the company.

This position supports a wide range of functions including building and facility maintenance, company vehicle oversight, warehouse logistics, event and office support, and employee services. You'll be a key player in ensuring our environment and resources operate smoothly and efficiently. The candidate will report directly to the Sr. Director of GA and perform GA duties for daily tasks and periodic tasks.

Key Responsibilities

Facility & Building Operations

• Perform general maintenance: basic electrical work, HVAC checks, painting, spackling, drywall repair, and handy tasks
• Conduct scheduled facility inspections and maintain written maintenance reports
• Support layout changes including desk, furniture, and equipment move
• Coordinate with vendors for specialized repair and installation work
• Coordinate with internal GA team and external vendors for specialized daily or periodical work

Company Vehicle Management

• Clean, refuel, and maintain company cars
• Track and report daily vehicle mileage and usage
• Schedule and follow up on vehicle service needs
• Maintain a clean driving record and follow all traffic and safety rules

Warehouse, Shipping & Mailroom Support

• Handle shipping and receiving Office goods and supplies and Sample items and company equipment
• Maintain clean, organized warehouse and mailroom areas
• Support daily internal deliveries and outgoing shipments
• Forklift, order picker, or cherry picker experience is a plus

Reporting

• Create and manage reports, logs, and documentation using Microsoft Office Suite (Excel, Word, PowerPoint, Outlook/Email)
• Maintain facility, warehouse, and vehicle records in shared systems
• Communicate efficiently via email and internal channels
• Provide support for company-wide events (e.g., setup, teardown, clean up, logistics)
• Respond to employee helpdesk requests, including equipment/furniture moves, furniture setup
• Support mailroom operations, including deliveries and courier tasks
• Run errands and assist the CEO and Sr. Director of GA as needed
• Be flexible and ready to support any GA-related duties outside of core tasks

Qualifications

• Minimum 1–2 years’ experience in facilities, warehouse, or operations support
• Practical skills in: Basic electrical, HVAC, and mechanical maintenance; Building and furniture repair; Shipping/receiving processes and warehouse organization
• Proficiency in Microsoft Office Suite: Excel (logs, checklists, mileage tracking); Word (memos, reports); PowerPoint (basic presentations); Outlook or email systems (communication and scheduling)
• Organized, professional, and discreet
• Able to multitask, prioritize, and work with minimal supervision
• Friendly and team-oriented personality with a willingness to help others
• Must be willing to work beyond regular hours, including: Evenings, weekends, and holidays, as needed; On-call availability during company events or urgent situations
• Reliable, flexible, and ready to help wherever needed across the team

Education

• High School Diploma required
• Technical school or college coursework in Civil, Electrical, or Mechanical Engineering is a plus

License Requirements

• Must hold a valid driver’s license
• Must maintain a clean driving record
• Comfortable with daily driving and on-site physical tasks

About Dashing Diva:

We see nails as a canvas for self-expression and an opportunity to let your personality shine. Whether rocking a French manicure or show-stopping stilettoes, all Divas are uniquely fabulous. We celebrate differences, the mold breakers, the trendsetters, and the risk-takers. These bold beauties are what inspired us to step out of the conventional salons and instead provide you options for your home to make even your manicurist jealous. Our mission is to create accessible, easy to use, at home products that fuel creativity of nail enthusiasts and manicure mavens alike. It’s all powered by one purpose – empowering you to “Own Your Diva” and wear it proudly from your fingers to your toes.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and General Business

• Industries

  Personal Care Product Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

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