Facility Coordinator

SGS Consulting; Madison (WI); On-site; USD 40,000 - 56,000; Full time

Job summary

SGS Consulting in Madison, WI is seeking a Corporate Facility Services Specialist to assist in daily facility management and provide AV support for meetings. You will perform weekly building inspections, set up conference rooms, move equipment, and coordinate with vendors to ensure smooth operations across campus.

The role requires customer-service focus, strong attention to detail, and the ability to work independently on multiple tasks while collaborating with site staff and Move Services.

Qualifications

• High school diploma or GED required.
• Valid driver’s license required.
• Strong customer service and communication skills.

Responsibilities

• Assist in daily management of the facility and perform weekly inspections.
• Set up conference rooms with tables, chairs and AV equipment per meetings.
• Move furniture, deliver and pick up equipment across campus.
• Respond to moves and service requests and coordinate with vendors.
• Keep storage closets organized and follow building guidelines.
• Educate staff on AV use and assist in operation during meetings.
• Perform other duties as assigned.

Skills

Valid Driver's License

Customer service

Teamwork

Lifting up to 50 lbs

Detail orientation

Education

High school diploma or GED

Job description

Job Responsibilities:

Responsible for assisting in the daily management of assigned facility.The Corporate Facility Services Specialist will perform weekly inspections of building, minor maintenance, moving furniture and boxes, conference room presentation set-ups.The Specialist must be customer service driven, with a keen eye for detail. Conference Room Set-Ups - Set up tables, chairs and audiovisual equipment in conference rooms as defined by calendar meetings. Utilize procedures and guidelines as directed by Site Manager.Collect and discard/recycle items left from previous meetings such as papers, water bottles, etc.Understand and follow the conference room presentation standards as outlined in the guide set-up.Identify and report problems with A/V equipment, including telephones and conference phonesDeliver and pick up equipment throughout the campus. When placing equipment in a room, ensure equipment is functioning, focused, and ready to use by customer.Educate business partners and staff in the use of built-in audiovisual equipment and assist in the operation of equipment during meetings as needed. - Respond to radio communication from Coordinator and/or Supervisor to assist with A/V and room setup changes.Confirm the completion of any set-up changes throughout the day with Coordinator.Operations Service requests - Complete assigned service requests, including, but not limited to: - delivery of keys - move boxes within campus - relocate furniture - movement of grids - build rolling/bakers racks, body forms, small store fixturesComplete service requests, inventory, review and prioritize tasks to be completedCoordinate deliveries between vendors, charity pick-ups, and customers while following all applicable building access guidelines.Perform weekly building inspections as defined by the building inspection checklist. - Keep all storage closets always organized.Responsible for ensuring that the rain mats are put down and taken up, as weather dictates. Inter-Office MovesDeliver moving boxes and labels as directed by Move Services and/or Coordinators.Assist moves vendors with relocation of computer equipment's and boxes.Regular sweeps of areas following a move to collect empty boxes.Preforms other duties as assigned.

Skills:

Valid Drivers’ License required. Ability to walk, stand, kneel, and carry objects up to 50 lbs. Excellent customer service skills.Ability to be flexible and to be a team-member is a must. Ability to understand and follow written and verbal communication and instructions.Ability to work independently on multiple projects involving different customer groups.Ability to work as a team member in balancing workloads and pending tasks that need to be completed within a given timeline.PC Literate. Basic office skills, creating reports, filling out forms, tracking invoices/work

Education/Experience:

High school or GED is required