Facilities Coordinator

Open Systems Technologies; Wilmington (DE); On-site; USD 35,000 - 55,000; Full time

Job summary

Open Systems Technologies is seeking a reliable Facility Services Associate to support daily site operations in Wilmington, Delaware. The role involves general building support, light maintenance, and coordinating with vendors to keep the workplace safe and functional.

You will handle tasks such as mail distribution, conference room setup, equipment checks, and basic repairs. Strong communication, punctuality, and a proactive attitude are essential, along with basic computer skills and

Qualifications

• High school diploma or equivalent is required or preferred.
• Technical positions may require a certificate.
• At least 2 years of experience performing facility-related tasks or similar roles.

Responsibilities

• Perform general facility support tasks such as security access, mail distribution, and conference room setup.
• Carry out building or equipment maintenance including work orders and routine maintenance.
• Manage company vehicles for site and coordinate transport of people and items.
• Coordinate purchase of supplies and maintain inventories.
• Respond to facility-related emergencies as assigned.

Skills

Follow directions

Positive attitude

Communication skills

Computer proficiency

Office equipment

Building systems knowledge

Security systems

Building automation

Willingness to learn

Practical skills

Reliability

Teamwork

Safety procedures

Industrial maintenance basics

Inventory management

Education

High school diploma or equivalent

Technical certificate

Tools

FedEx

UPS

Job description

Provides general site support through the performance of assigned tasks related to facility services, building maintenance, engineering projects, and/or equipment maintenance.

Essential Functions

• Performs general facility support tasks related to one or multiple functions, such as building security issues and access system maintenance, shipping and receiving, distribution of mail to employees, furniture and equipment moves, and conference room set up.
• May perform building or equipment maintenance tasks including the completion of work orders, scheduled routine maintenance, preventative maintenance and repairs.
• May manage company vehicles for site and coordinate the transportation of people and items.
• May coordinate the purchase of supplies and manage supply inventories.
• Responds to facility-related emergencies as assigned.
• Coordinates assigned activities with outside contractors and vendors, as needed.

Education and Experience:

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
• Technical positions may require a certificate
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

Knowledge, Skills and Abilities:

• Demonstrated ability to follow directions and perform tasks efficiently and accurately
• Consistently positive attitude and the ability to interact effectively with others
• Strong oral and written communication skills
• Solid computer proficiency
• Thorough understanding of office equipment and machinery
• May require working knowledge of building and maintenance such as electrical, plumbing, HVAC and construction codes
• May require thorough knowledge of shipping service operations and software such as FedEx, UPS, etc.
• May require a good understanding of security systems
• May require a general understanding of building automation system (Client), asset tracking, and/or inventory monitoring

Knowledge, Skills and Abilities:

• Willingness to learn and follow instructions
• Basic practical/handy skills
• Reliable and punctual
• Good attitude and teamwork skills
• Ability to follow safety procedures

Technical Knowledge

• Basic understanding of tools and equipment (desirable)
• Interest in building systems or maintenance trades

Working Conditions and Environment:

• Indoor environment

Physical Requirements:

• Standing: Remaining on one’s feet in an upright position – Frequently
• Walking: Moving about on foot – Frequently
• Sitting: Remaining seated to perform tasks – Frequently
• Lifting: Raising or lowering objects - (Estimated Weight Range) – Frequently
• Carrying: Transporting objects manually – Frequently