Facility Administrative Assistant Full-Time | AUS Airport at Worldwide Flight Services Austin, TX

Worldwide Flight Services; Austin (TX); Vor Ort; USD 40.000 - 50.000; Vollzeit

Benefits dieser Stelle

Access your pay when you need it through DailyPay app

On the spot awards including gift cards

Multiple options for medical care

Travel Discounts and Pet insurance

Wellness Programs offered

401k program with company match

Opportunity for Internal Mobility

Zusammenfassung

Worldwide Flight Services seeks a Facility Administrative Assistant for a full-time position at AUS Airport. The role requires excellent communication and computer skills, and supports customer billing, payroll processing, and office management tasks. Preferred qualifications include a Bachelor's degree and experience in a fast-paced environment. Competitive perks such as access to pay via DailyPay, health care options, and 401k matching are offered. Ideal candidates possess strong organizational skills and attention to detail.

Qualifikationen

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Ability to work rotating shifts including weekends and holidays.

Aufgaben

• Reads and routes incoming mail to appropriate individual.
• Provides customer billing support and weekly stats support.
• Assists with coordinating benefit enrollment periods.

Kenntnisse

Excellent verbal and written communication skills

Strong computer skills

Attention to detail

Ability to work in a fast-paced environment

Organizational and time management skills

Proficient in MS Office applications

Ausbildung

Bachelor's degree in related field

Tools

MS Office

Excel

Jobbeschreibung

Facility Administrative Assistant – Full Time – AUS Airport – Worldwide Flight Services, Austin, TX

Job Summary

Reads and routes incoming mail to appropriate individual. Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages. Prepares cash deposits, where applicable. Composes and types routine correspondence. Answers, routes and screens telephone calls to appropriate individuals. Greets walk in traffic and scheduled visitors and escorts to appropriate area or person. Makes copies of correspondence or other printed materials. Orders and maintains supplies, and arranges for office equipment maintenance. Pay: $22 per hour.

Responsibilities

• Provides customer billing support and weekly stats support.
• Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
• Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues.
• Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
• Assist with coordinating benefit enrollment periods and distribution of all communications. Monitor uniform distribution and inventories. Answers, routes and screens telephone calls to appropriate individuals.
• Participate in any related special projects or tasks that may arise.

Minimum Requirements

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
• Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.

Preferred Skills

• Ability to read, write, fluently speak and understand the English language
• Ability to handle the stress of a fast-paced eight-hour shift.
• Ability to learn PC skills and apply knowledge.
• Ability to concentrate on detail
• Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
• Ability to prioritize and meet time sensitive deadlines
• Ability to work both independently and in a collaborative environment
• Attention to detail and exceptional organizational and time management skills

Physical Requirements / Working Conditions

• Remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Walk short distances.
• Reach above and/or below shoulder.
• Handle/grasp documents or office equipment.
• Sit and/or stand for short or extended periods of time.
• Lift/carry/move objects, files and documents up to 10 pounds.
• Work in an office environment using standard office equipment.
• Talk, listen, and speak clearly on telephone.
• Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Perks & Benefits

• Want your pay in advance? Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
• Want to invest in your future? 401k program offered with company match!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.