Facility Administrative Assistant

Worldwide Flight Services (WFS); Swanton Township (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

DailyPay access

On-site wellness programs

401k program

Employee discounts

Internal mobility opportunities

Job summary

Worldwide Flight Services (WFS) is seeking an Office Administrator to support mail, payroll, HR, and benefits processes in our Ohio office. You will route correspondence, prepare deposits, and assist with routine communications and scheduling.

Ideal candidates have a Bachelor's degree preference, 45 WPM typing, and strong MS Office skills. The role requires flexibility for weekend and holiday shifts and a detail-oriented, organized approach to tasks.

Qualifications

• Bachelor's degree preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
• Ability to work rotating shifts including weekends, holidays, and days off.

Responsibilities

• Provides customer billing support and weekly stats support.
• Supports Payroll Dept. with Time & Attendance and time-clock punches.
• Uploads hours to payroll and enters new employees into time clock.
• Works with Corporate HR to ensure timely entry of hire/separation data.
• Assists with coordinating benefit enrollment periods and communications; monitors uniform distribution.

Skills

Typing 45 WPM

MS Office

Excel

Communication skills

Multitasking

Education

Bachelor's degree preferred

Tools

MS Office Suite

Excel

Job description

Take a Huge step in your career and join Worldwide Flight Services. WFS employs over 22,200 of the finest professionals in ground handling across a global network of more than 170 locations and 22 countries on five continents. A career with us opens up a world of opportunities to develop your existing skills, to learn new skills, and to experience working with different customers and cultures with the sole aim of always delivering a world-class service. WFS provides a full-service capability that includes Aviation cargo, Airline passenger, and Aviation ramp services. Our team of people is highly trained, highly skilled, and confident airport service professionals who are supported by local training and development. We are passionate, capable, and always willing to explore new opportunities presented by customers all over the world.

About WFS

Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipments, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations, 27 countries, and on 5 continents. Are you ready to take off on your next career with us?

Job Summary

Reads and routes incoming mail to appropriate individual. Prepares outgoing mail and correspondence, including e-mail and faxes and overnight packages. Prepares cash deposits, where applicable. Composes and types routine correspondence. Answers, routes and screens telephone calls to appropriate individuals. Greets walk in traffic and scheduled visitors and escorts to appropriate area or person. Makes copies of correspondence or other printed materials. Orders and maintains supplies, and arranges for office equipment maintenance.

Responsibilities

• Provides customer billing support and weekly stats support.
• Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
• Uploads hours file to payroll for processing. Enters new employees to time clock and advises of any punch issues.
• Work closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
• Assist with coordinating benefit enrollment periods and distribution of all communications. Monitor uniform distribution and inventories. Answers, routes and screens telephone calls to appropriate individuals.
• Participate with any related special projects or tasks that may arise

Minimum Requirements

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
• Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.

Preferred Skills

• Ability to read, write, fluently speak and understand the English language
• Ability to handle the stress of a fast-paced eight-hour shift.
• Ability to learn PC skills and apply knowledge.
• Ability to concentrate on detail
• Prior office experience that reflects a high level of responsibility, urgency and the ability to quickly grasp and implement new concepts.
• Ability to prioritize and meet time sensitive deadlines
• Ability to work both independently and in a collaborative environment
• Attention to detail and exceptional organizational and time management skills

Physical Requirements/Working Conditions

• Remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Walk short distances.
• Reach above and/or below shoulder.
• Handle/grasp documents or office equipment.
• Sit and/or stand for short or extended periods of time.
• Lift/carry/move objects, files and documents up to 10 pounds.
• Work in an office environment using standard office equipment.
• Talk, listen, and speak clearly on telephone.
• Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

Perks & Benefits

• Want your pay in advance? Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
• Want to invest in your future? 401k program offered!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.