Facility Administrative Assistant

Jobtailor; Allentown (Lehigh County); On-site; USD 2,066,400 - 3,030,720; Full time

Job summary

Jobtailor in Allentown is seeking an organized Office Administrator to handle mail routing, outgoing correspondence, payroll support, and HR data entry. You will greet visitors, answer calls, and assist with benefits communications while maintaining accurate records.

The ideal candidate has a Bachelor's degree preferred, a minimum typing speed of 45 WPM, and strong MS Office skills with Excel expertise. Willingness to work rotating shifts, including weekends and holidays, is required.

Qualifications

• Bachelor's degree in related field preferred.
• Typing speed of at least 45 WPM.
• Excellent verbal and written communication skills.
• Proficient in MS Office applications; strong Excel knowledge.

Responsibilities

• Read and route incoming mail to the appropriate person.
• Prepare outgoing mail, emails, faxes, and courier packages.
• Assist with payroll timekeeping and attendance tasks.
• Support payroll and HR data entry and accuracy.
• Greet visitors and handle phone calls.

Skills

Verbal and written communication

Typing speed 45 WPM

Time management

Customer service

Education

Bachelor's degree

Tools

MS Office

Excel

Job description

Responsibilities

• Reads and routes incoming mail to appropriate individual.
• Prepares outgoing mail and correspondence, including e‑mail, faxes and overnight packages.
• Prepares cash deposits, where applicable.
• Composes and types routine correspondence.
• Answers, routes and screens telephone calls to appropriate individuals.
• Greets walk‑in traffic and scheduled visitors and escorts them to appropriate area or person.
• Makes copies of correspondence or other printed materials.
• Orders and maintains supplies, and arranges for office equipment maintenance.
• Provides customer billing support and weekly stats support.
• Provides support to Payroll Dept. with Time & Attendance to poll the time clock of weekly punches and approved edits to the time cards.
• Uploads hours file to payroll for processing.
• Enters new employees to time clock and advises of any punch issues.
• Works closely with Corporate HR office to ensure new hire and employee separation information is sent for timely entry to respective Payroll, HR and Time & Attendance systems.
• Assists with coordinating benefit enrollment periods and distribution of all communications.
• Monitors uniform distribution and inventories.
• Participates in any related special projects or tasks that may arise.

Requirements

• Bachelor's degree in related field preferred.
• Minimum typing speed of 45 WPM.
• Excellent verbal and written communication skills.
• Strong computer skills; proficient in MS Office applications; Strong knowledge in Excel.
• Ability to work rotating shifts including weekends (i.e., Friday, Saturday and Sunday), holidays and days off.