Facilities & Workplace Project Manager

Solomon Page; New York (NY); Hybrid; USD 55,000 - 69,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page seeks an experienced Facilities and Workplace Project Manager in New York City to lead a high-impact office move and workplace build-out. The role is hands-on, coordinating with architects, contractors, vendors, building management, and internal stakeholders to ensure a smooth transition.

Responsibilities include planning, timelines, budgeting, and securing occupancy documentation while supporting the development of a large podcast/content studio.

Qualifications

• 5+ years in facilities, workplace operations, or related PM roles.
• Proven office relocation or major build-out experience from planning to completion.
• Experience coordinating architects, contractors, vendors, and building management.
• Familiarity with NYC commercial office requirements and permits.

Responsibilities

• Lead NYC office move planning and execution with minimal business disruption.
• Coordinate relocation of equipment, furniture, tech, and spaces.
• Partner with architects, contractors, vendors, and internal stakeholders.
• Support build-out of a large studio space for podcast/content production.
• Manage timelines, logistics, and multiple workstreams.
• Oversee vendor selection, scheduling, and on-site activity.
• Track costs and ensure the project stays within budget.
• Coordinate occupancy documentation and repairs as needed.
• Serve as daily point of contact for facilities during transition.
• Maintain office operations, maintenance, and pantry/kitchen needs.

Skills

Office relocation

Project management

Vendor coordination

Budget management

Communication

Stakeholder management

NYC compliance

Independent work

Problem solving

Tools

Slack

Google Workspace

DocuSign

AI tools

Job description

Our Client, a news organization based in New York City, is seeking an experienced Facilities and Workplace Project Manager to lead their office relocation and workplace buildout. This role is heavily hands-on and will require coordinating with vendors, building management, architects, contractors, and internal stakeholders. The ideal candidate needs to be able to work independently and has previous experience managing office moves.

• Monday-Thursday onsite, Friday remote 9:00am-6:00pm
• Pay Rate $40-50/hour
• Contracted role until approximately end of December 2026

Responsibilities

• Lead the planning and execution of the company's upcoming NYC office move, ensuring the transition is completed smoothly, on schedule, and with minimal disruption to the business
• Coordinate all aspects of the relocation, including office equipment, furniture, technology, supplies, deliveries, and employee workspaces
• Partner with architects, contractors, vendors, building management, and internal stakeholders throughout the move and build-out
• Support the build-out of a new, large-scale studio space intended for podcast and content production
• Manage project timelines, deliverables, logistics, and competing priorities across multiple workstreams
• Coordinate vendor selection, scheduling, access, deliveries, installations, and on-site activity
• Track project costs and help ensure work remains within budget
• Coordinate building requirements, permits, occupancy documentation/certificates, repairs, and other facilities-related requirements
• Serve as the primary day-to-day point of contact for facilities and workplace matters during the transition
• Oversee general office operations, including building maintenance, repairs, supplies, pantry and kitchen needs, and coordination with building management
• Anticipate potential issues and proactively develop solutions before they impact the business
• Communicate clearly with leadership and provide updates on project status, risks, timelines, and outstanding decisions
• Jump in wherever needed to keep the office and relocation project moving forward

Qualifications

• 5+ years of experience in facilities, workplace operations, office management, or related project management or equivalent experience
• Proven experience managing an office relocation, major workplace project, or commercial build-out from planning through completion
• Experience coordinating architects, contractors, vendors, building management, and other external partners
• Familiarity with NYC commercial office requirements, including occupancy documentation and building procedures
• Strong project management skills with the ability to independently manage timelines, logistics, budgets, and multiple vendors
• Highly self-motivated and comfortable working with minimal direction
• Strong problem-solving skills and a solutions-oriented, roll-up-your-sleeves approach
• Excellent organizational and communication skills
• Comfortable working directly with senior leadership in a fast-paced, highly dynamic environment
• Strong technology skills and comfort working in a modern, highly digital workplace; experience with tools such as Slack, Google Workspace, DocuSign, and AI-enabled productivity tools is preferred
• Ability to quickly assess what needs to be done, take ownership, and keep projects moving without waiting for detailed instructions

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.