Facilities & Workplace Experience Specialist

Jobtailor; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking a Facilities Coordinator to support FINRA’s hybrid workplace and onsite operations. You will manage workspace coordination, conference rooms, and vendor relationships, ensuring smooth daily operations and a professional environment across assigned locations.

You will handle reservations, equipment readiness, and service requests, while maintaining records, tracking inventory, and preparing performance reports.

Qualifications

• Associate’s degree or higher in Business Administration, Facility Management, or related field, or equivalent experience.
• Minimum four years in facilities coordination, admin support, or customer service.
• Experience with reservation systems and facilities management software.
• Strong MS Office (Word, Excel, Outlook) skills.
• Excellent organizational and communication skills; professional demeanor.
• Full-time onsite in a FINRA office; on-call 24 hours; some travel.
• Must comply with FINRA confidentiality and nepotism policies.

Responsibilities

• Serve as frontline resource supporting hybrid workplace model and facilities operations.
• Support workspace management and facilities coordination across locations.
• Act as primary on-site resource for workplace operations and local real estate coordination.
• Manage hotel reservations and resolve booking issues.
• Troubleshoot space, facility navigation, and reservation issues.
• Maintain conference rooms and meeting spaces; ensure equipment readiness.
• Process and coordinate facility service requests through FM Interact; liaise with contractors.
• Support oversight of vendor maintenance activities and documentation.
• Coordinate staff relocations and inventory management.
• Monitor workspace utilization and prepare status reports.

Skills

Facilities Coordination

Workspace Management

Vendor Coordination

Microsoft Office Suite

Reservation Systems

Procurement

Invoice Processing

Inventory Management

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Professional Demeanor

Education

Associate’s degree or higher in Business Administration, Facility Management, or related field

4+ years of facilities coordination experience

Tools

FM Interact

MS Word

MS Excel

MS Outlook

Job description

Jobtailor is seeking a Facilities Coordinator to support FINRA’s hybrid workplace and onsite operations. You will manage workspace coordination, conference rooms, and vendor relationships, ensuring smooth daily operations and a professional environment across assigned locations.

You will handle reservations, equipment readiness, and service requests, while maintaining records, tracking inventory, and preparing performance reports.