Facilities Coordinator 3 (5-7 years)

Manpower Group (USA); New York (NY); On-site; USD 71,635,000 - 85,962,000; Full time

Benefits offered by this job

Health insurance

Dental vision coverage

401(k) plan with match

Weekly pay

Job summary

Our client is seeking a Facilities Coordinator to join the operations support team at the Empire State Building, NYC. The role focuses on keeping office spaces safe, functional, and well-maintained for employees and visitors.

You will manage access, coordinate deliveries, and run work orders to support a smooth workplace environment. Onsite duties require proactive communication and strong organization.

Qualifications

• 2–5 years in facilities coordination, workplace services, or office operations.
• Experience with work order management systems and accurate record keeping.
• Strong communication with employees, vendors, landlords, and building management.
• Proactive, service-oriented mindset with excellent multitasking.

Responsibilities

• Conduct daily floor walks to ensure spaces are safe and well-maintained.
• Manage elevator reservations and building access for deliveries and vendors.
• Create and administer employee access cards with accurate records.
• Submit and track facilities work orders through the management system.
• Schedule and greet vendors, support workplace services and ad hoc tasks.

Skills

Facilities coordination

Communication

Documentation

Organizational skills

Proactive service orientation

Tools

Work order systems

Job description

Our client, a leading organization in the facilities management industry is seeking a Facilities Coordinator, to join their team. As a Facilities Coordinator, you will be part of the operations support team supporting the workplace team, helping ensure the office runs smoothly for employees, visitors, vendors, and building management.The ideal candidate will have a proactive service-oriented mindset, exceptional organizational and documentation abilities, which will align successfully in the organization.

Job Title: Facilities Coordinator

Location: Empire State Building, NYC (Onsite)

Pay Range: $25 - $30/hr

What’s the Job?

• Conduct daily floor walks to ensure workplace spaces are safe, functional, and well-maintained.
• Manage freight elevator reservations and coordinate building access for deliveries, moves, and vendors.
• Create and administer employee access cards while maintaining accurate records.
• Submit, track, and follow up on facilities work orders through the building management system.
• Schedule, coordinate, and greet vendors while supporting workplace services and other ad hoc operational tasks.

What’s Needed?

• 2-5 years of experience in facilities coordination, workplace services, office operations, or a related field.
• Experience using work order management systems and maintaining accurate documentation and records.
• Strong communication skills with the ability to effectively interact with employees, vendors, landlords, and building management.
• Proactive, service-oriented approach with excellent organizational and multitasking abilities.
• Knowledge of workplace health and safety practices and experience supporting a corporate office environment.

What’s in it for me?

• Comprehensive medical, dental, and vision coverage to support your health and well-being.
• Tax-advantaged savings options, including Health Savings Account (HSA) and Flexible Spending Accounts (FSA).
• Financial security through supplemental life insurance and short-term and long-term disability coverage.
• 401(k) retirement savings plan with company match to help build your future.
• Weekly pay and additional business travel insurance benefits.