Facilities & Workplace Experience Lead

Socket.dev; Seattle (WA); On-site; USD 90,000 - 136,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Short-term disability

Long-term disability

Life insurance

HSA with company contribution

401k with company match

Paid time off

Job summary

Weyerhaeuser is seeking a Facilities Manager to oversee the safe, efficient operation of our Seattle HQ. You will manage facility operations, vendor relationships, space planning, budget administration, and emergency programs to ensure a high-quality workplace aligned with our safety and inclusion values.

The role requires 5+ years in facilities-related leadership, strong vendor and project management skills, budgeting experience, and a proactive approach to workplace improvements.

Qualifications

• Five (5) or more years of experience in facilities management, workplace services, property management, building operations, or a related field.
• Demonstrated experience leading, developing, and coaching employees while fostering a collaborative, service-oriented, and high-performing team culture.
• Experience managing vendors, contracts, facility projects, and workplace operations.
• Experience with budgeting, invoice processing, and expense management.
• Strong project management, organizational, and problem-solving skills.
• Excellent communication, customer service, and relationship management skills.
• Proficiency with Microsoft Office applications and SharePoint.
• Ability to manage multiple priorities while maintaining confidentiality.

Responsibilities

• Manage day-to-day headquarters operations to maintain a safe, clean, and efficient workplace.
• Coordinate facility maintenance, repairs, inspections, and service requests with property management and vendors.
• Oversee workplace amenities and services, including conference rooms, furniture, coffee service, vending, parent rooms, bicycle storage, and employee support areas.
• Lead office space planning, employee moves, departmental relocations, and furniture installations.
• Identify and implement workplace improvements that enhance the employee experience.
• Serve as the primary contact for facility-related vendors and service providers.
• Manage relationships with landlords, property managers, janitorial services, maintenance contractors, furniture vendors, mail providers, and other partners.
• Monitor vendor performance and ensure compliance with contractual agreements.
• Coordinate recurring services and facility projects to support operational needs.
• Partner with Corporate Security and Building Services to support workplace safety and security programs.
• Coordinate emergency preparedness initiatives, including Floor Warden, CPR/First Aid, AED, and emergency supply programs.
• Support badge access administration, safety committee activities, and compliance requirements.
• Assist with emergency communications and incident response activities.
• Coordinate facility support for executive leadership, the Board of Directors, and employees.
• Support board meetings, executive events, workplace initiatives, and special projects.
• Ensure meeting rooms and common areas are maintained and event ready.
• Serve as a resource for facility-related questions and workplace support needs.
• Support annual operating budgets, forecasting, and expense management activities.
• Review and process invoices, reconcile purchasing card transactions, and monitor recurring expenses.
• Assist with month-end and year-end financial activities, including accrual reporting.
• Maintain facility records, permits, licenses, subscriptions, operational documentation, and SharePoint resources.
• Oversee mail, shipping, distribution, parking, and other workplace service programs.
• Coordinate vendor relationships and operational processes supporting headquarters services.
• Develop and distribute workplace communications, building notices, and employee updates.
• Communicate facility projects, building access changes, and workplace initiatives to employees.

Job description

Weyerhaeuser is seeking a Facilities Manager to oversee the safe, efficient operation of our Seattle HQ. You will manage facility operations, vendor relationships, space planning, budget administration, and emergency programs to ensure a high-quality workplace aligned with our safety and inclusion values.

The role requires 5+ years in facilities-related leadership, strong vendor and project management skills, budgeting experience, and a proactive approach to workplace improvements.