Facilities & Vendor Operations Specialist

Faith Technologies; Menasha (WI); On-site; USD 43,000 - 65,000; Full time

Job summary

Faith Technologies is seeking a Facilities Administrator to manage facilities-related invoices, support contract coordination, and align cross‑departmental activities across locations. You will assist the Facilities leadership and ensure efficient, safe operations.

The role requires 2–5 years in facilities operations or admin work, a 10% travel expectation, and a flexible schedule including evenings, weekends, and holidays as needed.

Qualifications

• Education: High School Diploma or GED; Associate’s degree preferred.
• Experience: 2-5 years in facilities operation or administrative experience.
• Travel: 10%.
• Work Schedule: 7 am–5 pm, Mon–Fri, may include nights/weekends/holidays.

Responsibilities

• Maintain documents related to repairs, utilities, permits, maintenance or related items.
• Presentation preparation and delivery.
• Department invoice verification, coding, and approval.
• Collaborate with the finance department to establish payment codes for new sites, services, and projects.
• Support the Facilities Department in preparing and maintaining Service Level and Vendor Agreements.
• Coordinate activities with vendors and contractors.
• Collect, verify, and enter required documentation into systems.
• Review, prioritize and respond to facility requests for maintenance and repairs.
• Identify and implement systems to streamline work processes.
• Coordinate and communicate with contractors for updates.

Skills

Facilities coordination

Administrative support

Communication

Multi-tasking

Budget basics

Education

High School Diploma or GED

Associate’s degree preferred

Tools

Microsoft Office

Accounting basics

Job description

Faith Technologies is seeking a Facilities Administrator to manage facilities-related invoices, support contract coordination, and align cross‑departmental activities across locations. You will assist the Facilities leadership and ensure efficient, safe operations.

The role requires 2–5 years in facilities operations or admin work, a 10% travel expectation, and a flexible schedule including evenings, weekends, and holidays as needed.