Facilities Support & Service Coordination Specialist

Dondlinger Construction; Wichita (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Vision Coverage

401K/Retirement

Employee Stock Ownership Program

Holiday Pay

Paid Time Off

Great work environment

Weekly pay

Job summary

Dondlinger Construction is seeking a Facility Services Customer Support to provide administrative support across client life cycles, handle service ticket tracking, and coordinate between coordinators and accounting.

The role requires strong communication, proficiency in Microsoft Office, and the ability to multi-task and stay organized. Benefits include health/life/vision insurance, 401K and weekly pay in Wichita.

Qualifications

• High School Diploma or GED required or equivalent
• 2 years or related experience helpful
• Experience with FEXA software helpful
• Highly proficient with Microsoft Office suite
• Excellent communication and interpersonal skills
• Demonstrated high level of professionalism and organizational skills
• Coachable with willingness to learn

Responsibilities

• Provide administrative support to achieve goals and objectives set forth by the Manager and Coordinator team through the life cycle of all assigned clients.
• Provide administrative support to the service ticket tracking for all assigned client work orders.
• Provide administrative coordination between the coordinator team and accounting department through the life cycle of all assigned clients.
• Responsible for actively processing service orders with both new and recurring.
• Support teams with the Facilities Coordinators to keep projects moving forward at all times.
• Engages vendors to meet the needs of work orders as written.
• Oversees progress of work orders from inception to completion.
• Helps to resolve issues and refers significant issues to supervisor.
• Assists in collecting vendor paperwork (proposals, invoices, sign off sheets, photos, etc.) so that projects can always be moving forward.
• Reviews vendor invoices for accuracy before sending to accounting for processing.
• Ensures vendors understand scope of work and help to define details.
• Clearly communicate expectations to vendors.
• Provide outstanding customer service when answering phone calls and promptly responding to emails.
• Communicate with Corporate Contacts throughout the entire life of a work request.
• Ensure any changes to scope of work are documented and approved.
• Other duties as assigned.

Skills

Excellent written and verbal comms

Multi-tasking

Team oriented

Attention to detail

Decision making

Coachable

Education

High School Diploma or GED

Tools

FEXA software

Microsoft Office

Job description

Dondlinger Construction is seeking a Facility Services Customer Support to provide administrative support across client life cycles, handle service ticket tracking, and coordinate between coordinators and accounting.

The role requires strong communication, proficiency in Microsoft Office, and the ability to multi-task and stay organized. Benefits include health/life/vision insurance, 401K and weekly pay in Wichita.