Facilities Supply & Vendor Lead: Optimize Inventory & Vendors

Pet Supplies Plus; Seymour (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Pet Supplies Plus is seeking a Facilities Supply & Vendor Team Lead to support the Distribution Center's maintenance and supply operations. You will manage inventory, coordinate vendors, and process invoices and purchase orders to ensure timely availability of materials.

The role provides leadership to Facilities Assistants across shifts, drives accuracy in records, and collaborates with the Facilities Manager to address workflow gaps and cost-saving opportunities within a busy distribution

Qualifications

• High school diploma or equivalent.
• Experience in facilities support, inventory control, purchasing, vendor coordination, administrative support, warehouse/distribution operations, or related area preferred.
• Strong organization, follow-up, communication, computer, and data-entry skills, including Microsoft Office, email, and ticketing or purchasing systems.
• Ability to manage multiple priorities in a fast-paced environment with strong attention to detail and accuracy.
• Ability to provide daily direction and support to others in a professional manner.

Responsibilities

• Serve as a primary contact for facility-related vendors, gather quotes and proposals, schedule vendor visits, and maintain accurate vendor documentation.
• Partner with the General Manager and Facilities Manager to review vendor options, pricing, project scope, timelines, and recommendations.
• Manage Distribution Center supply inventory by monitoring stock levels, conducting regular inventory checks, ordering and receiving supplies, and maintaining organized storage areas.
• Complete purchase orders, code invoices, review documentation for accuracy, route approvals, and follow up on discrepancies as needed.
• Monitor the maintenance ticketing system by entering, updating, assigning, tracking, and closing tickets or work orders as appropriate.
• Provide daily direction, support, and guidance to Facilities Assistants across shifts to help ensure priorities, support tasks, and special projects are completed consistently.
• Support facility inspections, supply audits, special projects, and operational needs as assigned.

Skills

Strong organization

Follow-up

Communication

Team leadership

Vendor coordination

Attention to detail

Education

High school diploma or equivalent

Tools

Purchase Order Systems

Invoice Coding

Maintenance Ticketing Systems

Vendor Management

Supply Inventory Processes

Ticketing/Purchasing Systems

Job description

Pet Supplies Plus is seeking a Facilities Supply & Vendor Team Lead to support the Distribution Center's maintenance and supply operations. You will manage inventory, coordinate vendors, and process invoices and purchase orders to ensure timely availability of materials.

The role provides leadership to Facilities Assistants across shifts, drives accuracy in records, and collaborates with the Facilities Manager to address workflow gaps and cost-saving opportunities within a busy distribution