Facilities & Space Lead for Smart Labs

Atoms; San Francisco (CA); On-site; USD 87,000 - 102,000; Full time

Benefits offered by this job

Equity

Job summary

Atoms is seeking a facilities coordinator to manage construction, renovations and moves in our San Francisco space. You will partner with engineering and real estate to optimize labs, shops, storage, and desks while coordinating budgets, equipment, and vendors.

This onsite role requires hands-on work, strong organization, and clear communication with cross-functional teams. The position includes base salary with equity opportunities and a collaborative, mission-driven culture.

Qualifications

• 2+ years of experience in facilities coordination, office operations, construction coordination or a related role.
• Experience coordinating construction, renovation or move projects with contractors and vendors.
• Strong vendor management skills, including getting quotes, scheduling, and holding vendors to timelines and quality.
• Highly organized, and able to juggle several projects and shifting priorities at once.
• Experience with purchasing, inventory tracking and managing budgets.
• Clear, proactive communicator who works well with engineers, real estate partners and outside vendors.
• Comfortable being hands-on and on-site, including occasional lifting and walking active job sites.
• Working knowledge of workplace safety practices; familiarity with building codes, permits, or engineering and lab environments is a plus

Responsibilities

• Coordinate construction, renovation and demolition projects from planning through completion, keeping work on schedule and minimizing disruption to the team
• Source, schedule and manage outside vendors and contractors for furniture assembly, equipment installation and moving large or heavy items
• Partner with engineering teams to plan and make the best use of space, including labs, shop areas, storage and desks
• Order and track equipment, supplies and consumables, and maintain inventory and vendor relationships
• Collaborate with the Real Estate team on project timelines, move-in dates and site readiness
• Serve as the on-site point of contact for contractors and vendors on engineering space projects, from build-outs and lab setups to equipment installs and moves
• Track project budgets, quotes, purchase orders and invoices
• Help make sure spaces meet safety, access and compliance requirements

Skills

Facilities coord.

Vendor management

Project coordination

Budget management

On-site coordination

Communication

Organization

Safety awareness

Job description

Atoms is seeking a facilities coordinator to manage construction, renovations and moves in our San Francisco space. You will partner with engineering and real estate to optimize labs, shops, storage, and desks while coordinating budgets, equipment, and vendors.

This onsite role requires hands-on work, strong organization, and clear communication with cross-functional teams. The position includes base salary with equity opportunities and a collaborative, mission-driven culture.