Facilities Coordinator

Atoms; San Francisco (CA); On-site; USD 87,000 - 102,000; Full time

Benefits offered by this job

Equity

Job summary

Atoms is seeking a facilities coordinator to manage construction, renovations and moves in our San Francisco space. You will partner with engineering and real estate to optimize labs, shops, storage, and desks while coordinating budgets, equipment, and vendors.

This onsite role requires hands-on work, strong organization, and clear communication with cross-functional teams. The position includes base salary with equity opportunities and a collaborative, mission-driven culture.

Qualifications

• 2+ years of experience in facilities coordination, office operations, construction coordination or a related role.
• Experience coordinating construction, renovation or move projects with contractors and vendors.
• Strong vendor management skills, including getting quotes, scheduling, and holding vendors to timelines and quality.
• Highly organized, and able to juggle several projects and shifting priorities at once.
• Experience with purchasing, inventory tracking and managing budgets.
• Clear, proactive communicator who works well with engineers, real estate partners and outside vendors.
• Comfortable being hands-on and on-site, including occasional lifting and walking active job sites.
• Working knowledge of workplace safety practices; familiarity with building codes, permits, or engineering and lab environments is a plus

Responsibilities

• Coordinate construction, renovation and demolition projects from planning through completion, keeping work on schedule and minimizing disruption to the team
• Source, schedule and manage outside vendors and contractors for furniture assembly, equipment installation and moving large or heavy items
• Partner with engineering teams to plan and make the best use of space, including labs, shop areas, storage and desks
• Order and track equipment, supplies and consumables, and maintain inventory and vendor relationships
• Collaborate with the Real Estate team on project timelines, move-in dates and site readiness
• Serve as the on-site point of contact for contractors and vendors on engineering space projects, from build-outs and lab setups to equipment installs and moves
• Track project budgets, quotes, purchase orders and invoices
• Help make sure spaces meet safety, access and compliance requirements

Skills

Facilities coord.

Vendor management

Project coordination

Budget management

On-site coordination

Communication

Organization

Safety awareness

Job description

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

What you’ll do

• Coordinate construction, renovation and demolition projects from planning through completion, keeping work on schedule and minimizing disruption to the team
• Source, schedule and manage outside vendors and contractors for furniture assembly, equipment installation and moving large or heavy items
• Partner with engineering teams to plan and make the best use of space, including labs, shop areas, storage and desks
• Order and track equipment, supplies and consumables, and maintain inventory and vendor relationships
• Collaborate with the Real Estate team on project timelines, move-in dates and site readiness
• Serve as the on-site point of contact for contractors and vendors on engineering space projects, from build-outs and lab setups to equipment installs and moves
• Track project budgets, quotes, purchase orders and invoices
• Help make sure spaces meet safety, access and compliance requirements

What we’re looking for

• 2+ years of experience in facilities coordination, office operations, construction coordination or a related role
• Experience coordinating construction, renovation or move projects with contractors and vendors
• Strong vendor management skills, including getting quotes, scheduling, and holding vendors to timelines and quality
• Highly organized, and able to juggle several projects and shifting priorities at once
• Experience with purchasing, inventory tracking and managing budgets
• Clear, proactive communicator who works well with engineers, real estate partners and outside vendors
• Comfortable being hands-on and on-site, including occasional lifting and walking active job sites
• Working knowledge of workplace safety practices; familiarity with building codes, permits, or engineering and lab environments is a plus

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

What else you need to know

This role is based in our San Francisco office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base salary range for this role is $87,000 - $102,000 per year.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards.

Benefits Summary (USA Full-Time Exempt Employees):

• Medical, Dental, Vision, Disability, and Life Insurance
• Flexible Spending Account / Health Savings Account Options
• 401(k)
• Equity
• Sick Time, Unlimited Flexible Time Off, and Paid Holidays
• Team lunch in our SoMa office every Tuesday and Thursday

Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.

As set forth in Atoms’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.