Facilities & Real Property Coordinator

Westamerica; Fairfield (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

Westamerica is seeking an Administrative/Real Property Management support specialist in California to provide specialized administrative and analytical support to the Real Property Management staff. The role acts as a primary contact for inquiries and coordinates repairs, contracts, and financial tasks across facilities.

Responsibilities include managing key systems, invoices, sublease income, and project bids, while maintaining accurate records and ensuring timely completion of duties.

Qualifications

• Experience providing administrative support in real property or facilities environments.
• Strong written and verbal communication skills.
• Proficiency with standard office equipment and computer applications.
• Ability to organize workload and meet deadlines.

Responsibilities

• Schedule repairs and maintenance across all facilities and track status.
• Manage branch/building key systems and certify key logs annually.
• Audit invoices and verify payments against repairs.
• Create and maintain vendor contracts and ensure insurance certificates.
• Track sublease income and maintain related financial tables.
• Process monthly building expense allocations.
• Coordinate bids and manage project documentation.
• Provide secretarial support and handle mail and phone coverage.
• Perform additional duties as assigned.

Skills

Administrative support

Real property/facilities experience

Communication skills

Budgeting

Invoicing

Job description

Westamerica is seeking an Administrative/Real Property Management support specialist in California to provide specialized administrative and analytical support to the Real Property Management staff. The role acts as a primary contact for inquiries and coordinates repairs, contracts, and financial tasks across facilities.

Responsibilities include managing key systems, invoices, sublease income, and project bids, while maintaining accurate records and ensuring timely completion of duties.