Asset Management Administrative Assistant

Westland Real Estate Group; California (MO); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health Insurance (Medical, Dental, and

Vision Insurance

401(k) with employer match

Paid vacation

Paid sick days

Paid holidays

Rent discounts

Job summary

Westland Real Estate Group is seeking an Administrative Assistant - Desert Palms in Hemet, CA. The role provides high-level support to the Asset Manager and serves as a central hub for communication among property managers, accounting teams, vendors, and stakeholders.

Key responsibilities include preparing asset reports, assisting with budgets and invoices, maintaining documents, coordinating with tenants and vendors, tracking compliance, and scheduling meetings.

Qualifications

• 2+ years of administrative experience, preferably in real estate or property management.
• Proficiency in real estate management software.
• Advanced Excel skills (pivot tables, VLOOKUP).

Responsibilities

• Reporting & Analytics: prepare asset management reports and track KPIs.
• Financial administration: assist with budgets, code invoices, and research discrepancies.
• Document management: maintain organized lease, contracts, insurance, and warranties files.
• Tenant & Vendor liaison: contact tenants for high-level issues and coordinate service bids.
• Compliance tracking: monitor contract and insurance expiration dates to stay compliant.
• Meeting coordination: schedule and take minutes for asset performance reviews and strategy meetings.

Skills

Communication

Organizational skills

Excel proficiency

Tools

Real estate management software

MS Excel

Job description

Westland Real Estate Group is seeking an Administrative Assistant - Desert Palms in Hemet, CA. The role provides high-level support to the Asset Manager and serves as a central hub for communication among property managers, accounting teams, vendors, and stakeholders.

Key responsibilities include preparing asset reports, assisting with budgets and invoices, maintaining documents, coordinating with tenants and vendors, tracking compliance, and scheduling meetings.