Facilities Accounts Payable Specialist

Westamerica-Bank; Fairfield (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Westamerica Bank is seeking a Facilities Accounts Payable Specialist to support accounts payable and facilities operations in a corporate environment. The role handles invoice processing, payment approvals, and administrative tasks in a transparent office setting.

Under supervision, you will coordinate maintenance activities, manage the AP workflow, and support office supply ordering. Strong attention to detail and effective communication are essential.

Qualifications

• Requires prior administrative and accounts payable experience.
• Must have computer proficiency and strong analytical, communication, interpersonal, and organizational skills.

Responsibilities

• Coordinate maintenance activities for bank facilities.
• Process accounts payable: open/scan invoices, verify work, obtain approvals, and upload into Power Train.
• Maintain accounts payable tracker and reconcile payments.
• Order and maintain office supplies; issue project forms and purchase orders.

Skills

Accounts payable

Administrative experience

Excel

Attention to detail

Communication

Tools

Power Train

Job description

Description

Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee.

Weekly Working Hours: 40

Under the supervision of the Facilities Manager, serves as the departmental interface coordinating activities related to accounts payable, operations and maintenance of the bank's various facilities. The Facilities Accounts Payable Specialist is the primary person responsible for accounts payable and provides administrative support to the department.

ESSENTIAL FUNCTIONS:

1. Coordinates activities related to maintenance of bank's facilities.

• Responds to telephone calls the same day with emergency calls handled immediately.
• Processes work orders. Contacts branch/department staff if work cannot be performed as scheduled.
• Schedules work with Building Engineer or service technician.
• Follows up with appropriate branch/department staff to verify work has been performed satisfactorily.

2. Process Accounts Payable

• Open and sort mail and print emailed invoices.
• Audit invoices and payment requests prior to submission for payment.
• Verifies with branch/department staff and/or department members that work/service has been performed satisfactorily before submitting for payment.
• Submit accounts payable for approval.
• Once approved, upload Accounts Payable into Power Train.
• Update and maintain Accounts Payable Tracker.

MARGINAL FUNCTIONS:

3. Orders and maintains office supplies.

4. Issues purchase orders and Project Request Forms for proposals.

5. Performs additional job-related duties as required.

Requirements

Requires previous administrative and accounts payable experience. Incumbent must have computer proficiency, good analytical, communication, interpersonal and organizational skills. Must be detail oriented. Working in a transparent and open space the incumbent must be mindful of others in the work environment. A clean, neat and well organized work area is required.

PHYSICAL DEMANDS:

Pulling, lifting, squatting, climbing required, sitting for extended periods.

MENTAL DEMANDS:

Prioritize multiple tasks, applying basic math skills, problem resolution, verbal and written communications.

EQUIPMENT USED TO PERFORM FUNCTIONS:

Computer, telephone, copier, calculator scanner and fax machine.

DECISION MAKING:

Determines which cost center should be charged when preparing invoices for payment.

EOE

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