Facilities & Real Estate Transactions Coordinator

AAA; Costa Mesa (CA); On-site; USD 37,000 - 49,000; Full time

Benefits offered by this job

Health coverage for medical, dental, &

401(K) saving plans with company match

Pension

Tuition assistance

Floating holidays and PTO

Paid parental leave

Wellness programs

Employee discounts

Job summary

AAA is seeking a Facilities Transaction and Planning Coordinator to serve as the primary point of contact for the Real Estate team. You will verify task completion, support stakeholders in planning, construction, facilities, and transactions, and coordinate activity, meeting packets, and documentation.

You will track action items, manage RFIs and vendor information, and assist with larger initiatives. The role involves organizing meetings, maintaining templates, and ensuring timely closeout of

Qualifications

• Must have experience with purchase orders (POs) and transaction tracking.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in Real Estate, Facilities, or project coordination preferred.
• Strong organizational and communication skills.

Responsibilities

• Coordinate meetings and prepare monthly Real Estate meeting packets.
• Take meeting minutes and track action items; follow up on outstanding items.
• Track dates, deliverables, and documentation for Real Estate transactions.
• Prepare reports, documentation, budgets, schedules, proposals and approvals.
• Create POs and process invoices; maintain payment trackers.
• Assist with tracking Facilities, Space Planning, and Real Estate activities.
• Communicate project information to internal teams and coordinate with vendors.

Skills

PO creation

transaction tracking

Microsoft Office

Real Estate knowledge

project coordination

self-motivated

Job description

AAA is seeking a Facilities Transaction and Planning Coordinator to serve as the primary point of contact for the Real Estate team. You will verify task completion, support stakeholders in planning, construction, facilities, and transactions, and coordinate activity, meeting packets, and documentation.

You will track action items, manage RFIs and vendor information, and assist with larger initiatives. The role involves organizing meetings, maintaining templates, and ensuring timely closeout of