Facilities & Projects Coordinator

Saint-Marys-Catholic-Church; Annapolis (MD); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Employer-paid life and disability 보험

403(b) plan with employer contribution

Generous paid holidays, sick andvacay

Job summary

St. Mary's Annapolis is seeking a Facilities Coordinator to support the Facilities Director with administrative, operational, and project tasks. The role blends executive coordination with hands-on facilities management on a fast-paced campus.

The candidate will drive projects, coordinate vendors, handle logistics, and serve as the communications hub between the facilities team, parish, and school community. Catholic practice preferred and proficiency with MS Office is expected.

Qualifications

• High school diploma or equivalent required with 3+ years in facilities/ logistics coordination.
• Strong organizational and time-management abilities essential.
• Excellent written and verbal communication skills expected.

Responsibilities

• Manage day-to-day operations and logistics for Facilities Department.
• Assist with vendor procurement, project RFPs, bid review, and scheduling.
• Coordinate with Facilities Director to ensure smooth operations.
• Assist with audits, permits, inspections, including safety and compliance.
• Issue parking passes and manage key fobs for Parish employees.
• Schedule vendor contract reviews with Facilities Director.
• Facilitate internal communications within Facilities and parish community.
• Coordinate service visits with vendors and contractors.
• Monitor campus security systems and cameras.
• Code invoices in Accounts Payable; monitor copiers and postage.
• Oversee campus space management system and scheduling for ministry groups.
• Maintain Facilities calendar; handle events during closures.
• Manage sprinkler system maintenance and seasonal tune-ups.
• Document processes and maintain maintenance records.
• Purchase furniture, custodial supplies and materials.
• Perform other duties as assigned.

Skills

Strong organizational skills

Excellent written and verbal communic.

Multi-tasking

Time management

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

St. Mary's Annapolis is seeking a Facilities Coordinator to support the Facilities Director with administrative, operational, and project tasks. The role blends executive coordination with hands-on facilities management on a fast-paced campus.

The candidate will drive projects, coordinate vendors, handle logistics, and serve as the communications hub between the facilities team, parish, and school community. Catholic practice preferred and proficiency with MS Office is expected.