Facilities Coordinator (EX)

Monsignor Slade Catholic School, Inc.; Annapolis (MD); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Employer-paid life insurance

Employer-paid disability insurance

403(b) plan with employer contribution

Paid holidays

Paid sick leave

Paid vacation

Job summary

St. Mary's Annapolis seeks a Facilities Coordinator to partner with the Facilities Director in managing campus operations and projects.

You will coordinate vendors, oversee permits and inspections, maintain records, and keep the campus secure and well supplied while supporting the parish and school community daily.

Qualifications

• High school diploma or equivalent.
• Three years of facilities management or logistics coordination experience.
• Strong organizational and communication skills.
• Proficiency in Word, Excel, and Outlook.
• Ability to work independently in a fast-paced environment.
• Catholic-friendly environment preferred.

Responsibilities

• Manage day-to-day facilities operations and logistics.
• Assist with vendor procurement, project RFPs, bid review, and scheduling.
• Coordinate with the Facilities Director to ensure smooth operations.
• Assist with audits, permits, and inspections including compliance tasks.
• Parish employee access: issue parking passes and manage key fobs.
• Monitor campus security systems and manage service requests.

Skills

Organizational skills

Written & verbal communication

Vendor coordination

Office software

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

2519-St Mary's Ch Sup Svc
109 Duke of Gloucester St
Annapolis, MD 21401, USA

2519-St Mary's Ch Sup Svc
109 Duke of Gloucester St
Annapolis, MD 21401, USA

St. Mary's Annapolis is seeking candidates for a Facilities Coordinator.

The Facilities Coordinator serves as a key partner to the Facilities Director, providing high-level administrative, operational, and project support to ensure the effective stewardship of the campus and resources. This role blends executive-level coordination with hands‑on facilities and operations management.

The ideal candidate is a proactive problem solver, an exceptional communicator, and a highly organized professional who thrives in a fast-paced environment. Working closely with the Facilities Director, this individual will help drive projects forward, coordinate vendors and compliance efforts, manage logistics, and serve as a central communication hub between the facilities team and the broader community.

This position requires someone who takes ownership, anticipates needs, and genuinely cares about supporting the organization’s mission through excellent operational leadership and service.

Essential Functions

• Manage day-to-day general operations and logistics for the Facilities Department.
• Assist the Facilities Director with vendor procurement, project RFPs, bid review, proposal execution, and project scheduling.
• Coordinate with the Facilities Director and Manager to ensure smooth operations across all areas.
• Assist with yearly audits, permits, and inspections within the Facilities Department, including but not limited to lead and water testing compliance with the state, elevator compliance, yearly overhead suppression compliance, yearly fire extinguisher compliance, yearly fire and burglar alarm system compliance, boiler systems at all locations, and grant compliance reports.
• Parish Employee Access: issue parking passes and manage key fobs.
• Work with the Facilities Director to schedule annual vendor contract reviews.
• Facilitate internal communication with the Facilities team and with the parish and school community as needed, including through the work request portal.
• Coordinate service request visits on properties; act as a liaison between Facilities and outside vendors/contractors called in to address issues.
• Monitor and oversee campus cameras and security systems.
• Code departmental invoices in the Accounts Payable system.
• Monitor copiers and postage machines throughout campus, including service calls and supplies.
• Monitor and schedule the campus-wide space management system (Espace); oversee scheduling for all ministry groups using the system.
• Maintain the Facilities calendar.
• Handle logistics and facilities-related functions during office closures, such as holidays or special events.
• Manage the sprinkler system (Automatic Rain): winter shutoff, spring turn-on, and schedule seasonal tune-ups.
• Document processes and maintain maintenance records.
• Purchase items such as furniture, custodial supplies, and other necessary materials.
• Perform other duties as assigned.

Position Qualifications

• High school diploma or equivalent; minimum of three years of experience in facilities management or logistics coordination.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to establish priorities and organize work effectively.
• Ability to work independently and collaboratively in a fast-paced environment.
• Practicing Catholic preferred.
• Proficiency in office software, including Microsoft Word, Excel, and Outlook.

Pay Rate: $65,000, Annualized

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.