Facilities Project Manager: Complex Renovations & Upgrades

Huntington Public Library; San Marino (CA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403(b) retirement plan

Paid time off

Discounts for staff

Free museum admissions

Store and restaurant discounts

Job summary

The Huntington in San Marino, CA seeks a Facilities Project Manager to oversee large repairs, renovations, and critical infrastructure upgrades with minimal supervision. You will coordinate with internal stakeholders, external consultants, contractors, and vendors to define project requirements and ensure on-time delivery in an active campus environment.

This limited-term, one-year role requires strong communication, budgeting, and risk management skills, with a background in building systems

Qualifications

• Strong written and verbal communication skills, with a proactive and solutions-oriented approach.
• Bachelor’s degree in Construction Management, Engineering, Architecture, Facilities Management, or a related field (or equivalent experience).
• Minimum of 5 years of experience managing facilities-related projects, including repairs, renovations, and building systems upgrades.
• Experience coordinating with internal stakeholders and external vendors/contractors.
• Strong organizational and time management skills, with the ability to manage competing priorities.
• Self-starter with strong problem-solving skills and sound professional judgment.
• Proficiency in Microsoft Office (Word, Excel), project scheduling tools (MS Project or similar), and plan review tools (e.g., Bluebeam); familiarity with AutoCAD is a plus.

Responsibilities

• Develops project scopes and objectives in collaboration with stakeholders, ensuring alignment with operational needs and technical feasibility.
• Manages a portfolio of facilities projects, including large repairs, renovations, and system upgrades.
• Develops and manages project budgets; tracks expenditures to ensure alignment with approved funding and scope.
• Develops project schedules and ensures timely delivery with minimal disruption to campus operations.
• Coordinates with internal departments, contractors, consultants, and vendors throughout all phases of projects.
• Oversees procurement processes, including scopes of work, bid coordination, and contract administration.
• Ensures projects comply with applicable codes, regulations, and institutional standards.
• Identifies, assesses, and manages project risks and operational impacts.
• Reviews plans, specifications, and technical documents to support project execution.
• Coordinates project activities in active, occupied environments with sensitivity to visitors, staff, and collections.
• Prepares, maintains, and administers project documentation and reporting.
• Supports continuous improvement of facilities project delivery processes.
• May perform other project-related and departmental duties as assigned.

Skills

Strong communication

Problem-solving

Customer service

Time management

Collaboration

Education

Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, or related field

Tools

MS Project

Bluebeam

AutoCAD

Job description

The Huntington in San Marino, CA seeks a Facilities Project Manager to oversee large repairs, renovations, and critical infrastructure upgrades with minimal supervision. You will coordinate with internal stakeholders, external consultants, contractors, and vendors to define project requirements and ensure on-time delivery in an active campus environment.

This limited-term, one-year role requires strong communication, budgeting, and risk management skills, with a background in building systems