Facilities Project Manager

Huntington Public Library; San Marino (CA); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision

403(b) retirement plan

Paid time off

Discounts for staff

Free museum admissions

Store and restaurant discounts

Job summary

The Huntington in San Marino, CA seeks a Facilities Project Manager to oversee large repairs, renovations, and critical infrastructure upgrades with minimal supervision. You will coordinate with internal stakeholders, external consultants, contractors, and vendors to define project requirements and ensure on-time delivery in an active campus environment.

This limited-term, one-year role requires strong communication, budgeting, and risk management skills, with a background in building systems

Qualifications

• Strong written and verbal communication skills, with a proactive and solutions-oriented approach.
• Bachelor’s degree in Construction Management, Engineering, Architecture, Facilities Management, or a related field (or equivalent experience).
• Minimum of 5 years of experience managing facilities-related projects, including repairs, renovations, and building systems upgrades.
• Experience coordinating with internal stakeholders and external vendors/contractors.
• Strong organizational and time management skills, with the ability to manage competing priorities.
• Self-starter with strong problem-solving skills and sound professional judgment.
• Proficiency in Microsoft Office (Word, Excel), project scheduling tools (MS Project or similar), and plan review tools (e.g., Bluebeam); familiarity with AutoCAD is a plus.

Responsibilities

• Develops project scopes and objectives in collaboration with stakeholders, ensuring alignment with operational needs and technical feasibility.
• Manages a portfolio of facilities projects, including large repairs, renovations, and system upgrades.
• Develops and manages project budgets; tracks expenditures to ensure alignment with approved funding and scope.
• Develops project schedules and ensures timely delivery with minimal disruption to campus operations.
• Coordinates with internal departments, contractors, consultants, and vendors throughout all phases of projects.
• Oversees procurement processes, including scopes of work, bid coordination, and contract administration.
• Ensures projects comply with applicable codes, regulations, and institutional standards.
• Identifies, assesses, and manages project risks and operational impacts.
• Reviews plans, specifications, and technical documents to support project execution.
• Coordinates project activities in active, occupied environments with sensitivity to visitors, staff, and collections.
• Prepares, maintains, and administers project documentation and reporting.
• Supports continuous improvement of facilities project delivery processes.
• May perform other project-related and departmental duties as assigned.

Skills

Strong communication

Problem-solving

Customer service

Time management

Collaboration

Education

Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, or related field

Tools

MS Project

Bluebeam

AutoCAD

Job description

About Us

At The Huntington, we believe that having a team of diverse backgrounds and voices working together will enable us to support and promote the appreciation of the humanities, the arts, and botanical science. The Huntington is proud to be an equal opportunity employer and is committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Huntington

Founded in 1919, The Huntington is a collections-based research and educational institution open to the public, housing world-class library, art, and botanical collections. Its mission is to support research and promote education in the arts, humanities, and botanical science and to display and interpret its extraordinary resources for diverse audiences.

The Culture

Here we are committed to the highest of standards in all that we do – from preserving and protecting the collections, to exhibitions, educational and scholarly programming, visitor and reader services, and beyond. Achieving excellence across these pursuits requires a diversity of perspectives, expertise, experience, and methodologies.

At The Huntington, our organizational Culture is shaped by the following core values: Intellectual curiosity, Collaboration, Stewardship, Belonging, and Integrity.

• Intellectual Curiosity: Knowledge, lifelong learning, and a spirit of inquiry are at the core of our mission and organizational culture.

• Collaboration: Teamwork and a collaborative attitude are important at all levels of The Huntington. We foster relationships internally among our departments and externally with organizations throughout the community.

• Stewardship: We are committed to the care and development of our collections, our financial and physical resources, our staff, and our community.

• Belonging: We strive to attract and maintain a workforce of individuals with diverse talents, backgrounds, and perspectives. Our organizational culture promotes a sense of welcome, inclusion, and connection.

• Integrity: We value respect and honesty, working to fulfill our mission with honor and ethical principles.

Job Description

About the Role

Working under minimal supervision, the Facilities Project Manager provides project management services for facilities-related projects supporting operational needs across the institution. This role focuses on the coordination and delivery of large repair projects, small to mid-size renovations, and major technical or infrastructure upgrades.

The Facilities Project Manager will manage projects typically ranging from approximately $10K to $2M+, including building system repairs, interior renovations, space reconfigurations, deferred maintenance, and upgrades to critical infrastructure (HVAC, electrical, life safety, and other technical systems).

This role works closely with internal stakeholders across all divisions, as well as external consultants, contractors, and vendors, to define project requirements, coordinate execution, and ensure successful delivery. The position reports to theAssociate Director of Facilitieswith adotted line to theCapital Programs Senior Project Manager.

The successful candidate willdemonstratestrong coordination and communication skills, the ability to manage multiple concurrent projects, and a collaborative approach aligned with an institutional culture that values collegiality, trust, and transparency.

S/he/they willdemonstratea background of working directly with people from diverse racial, ethnic, geographic, and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

This is a limited-term position, currently budgeted for one year.

Essential Duties

• Develops project scopes andobjectivesin collaboration with stakeholders, ensuring alignment with operational needs and technical feasibility.

• Manages a portfolio of facilities projects, including large repairs, renovations, and system upgrades.

• Develops and manages project budgets; tracks expenditures to ensure alignment with approved funding and scope.

• Developsproject schedules andensurestimelydelivery with minimal disruption to campus operations.

• Coordinates with internal departments, contractors, consultants, and vendors throughout all phases of projects.

• Overseesprocurement processes, including scopes of work, bid coordination, and contract administration.

• Ensures projectscomply withapplicable codes, regulations, and institutional standards.

• Identifies, assesses, and manages project risks and operational impacts.

• Reviews plans, specifications, and technical documents to support project execution.

• Coordinates project activities in active, occupied environments with sensitivity to visitors, staff, and collections.

• Prepares,maintains, and administers project documentation and reporting.

• Supports continuous improvement of facilities project delivery processes.

• May perform other project-related and departmental duties as assigned.

Candidate Requirements and Experience

• Strong written and verbal communication skills, with a proactive andsolutions-oriented approach.

• Bachelor's degree in Construction Management, Engineering, Architecture, Facilities Management, ora relatedfield (or equivalent experience).

• Minimum of 5 years of experience managing facilities-related projects, including repairs, renovations, and building systems upgrades.

• Demonstrated experience managing multiple concurrent projects in operational or occupied environments.

• Experience coordinating with internal stakeholders and external vendors/contractors.

• Strong organizational and time management skills, with the ability to manage competing priorities.

• Working knowledge of building systems (HVAC, electrical, plumbing, life safety, etc.).

• Ability to read and interpret plans, specifications, and technical documents.

• Understanding ofproject risks and ability to proactively address issues.

• Self-starter with strong problem-solving skills and sound professional judgment.

• Strong customer service orientation with emphasis on collaboration and responsiveness.

• Proficiencyin Microsoft Office (Word, Excel), project scheduling tools (MS Project or similar), and plan review tools (e.g., Bluebeam); familiarity with AutoCAD is a plus.

Working Conditions

• The Huntington campus is extensive and diverse; this role requires working across indoor and outdoor environments.

• Regular site walks, coordination in active construction/repair areas and interaction with staff and visitors arerequired.

Compensation & Benefits

We provide competitive compensation, generous benefits and perks for all eligible employees including:

• Pay Range: $75,000.00-$80,000.00 annually. Commensurate with experience.

• Medical, Dental, Vision

• 403(b) retirement plan and matching retirement plan with an outstanding employer match

• Considerable paid time off, including annual leave, sick leave, and holidays

• Discounts for staff in The Huntington Store and restaurants

• Free admission to various museums and cultural institutions

• Free passes each month to welcome family and friends to visit the grounds