Facilities Project Manager

IFMA Boston; Boston (MA); On-site; USD 110,000 - 150,000; Full time

Job summary

Camelot Facility Management is seeking a Facilities Project Manager to represent the facilities team onsite for a multi-year expansion in Boston’s Back Bay. You’ll integrate operational realities into design reviews, coordinate logistics, and ensure spaces and systems are ready for live operations.

In this role you own the facilities perspective with no budget authority, collaborating with the client’s leadership, managing turnover docs, and driving on-site collaboration across design,

Qualifications

• 8–10+ years in facilities, project, or construction management.
• Knowledge of MEP and building systems (design-level engineering not required).
• Strong communication with varied audiences; professional and discreet.
• Calm, organized when priorities shift; detail-oriented with follow-through.
• Proficient in Microsoft Office.

Responsibilities

• Be the connector between design/construction and facilities leadership; report risks.
• Build operations into the plan with schedules, risk mitigation, contingency planning.
• Coordinate site access, loading docks, shutdowns; minimize disruption.
• Conduct early reviews of MEP and building systems; coordinate with facilities team.
• Serve as primary contact for punch lists and closeout; track items to resolution.
• Coordinate occupant communications about project activity.
• Collect turnover docs and enter into CMMS for day-one readiness.

Skills

Facilities management

Project management

Stakeholder management

Communication skills

Microsoft Office

Education

Bachelor's degree

CFM certification

PMP certification

Tools

CMMS

Microsoft Office

Job description

Every successful building project needs someone who speaks both languages: construction and operations.

Camelot Facility Management is hiring a Facilities Project Manager to represent the facilities team onsite with our client on a multi-year expansion project in Boston’s Back Bay, from design review and shutdown coordination through punch lists, commissioning, and turnover. You’ll bring operational realities into project meetings, coordinate the logistics that keep work moving safely, and make sure every finished space and building system is ready for live operations.

This is a facilities-side project role with no budget or contract authority. The project management team owns cost, contracts, and change orders. You own the facilities perspective: making sure operational requirements, logistics, and turnover are handled right. If your career blends facilities management and project management, and you’re the person people go to for a clear answer, this role was built for you.

Responsibilities

• Be the connector. Serve as the primary liaison between the design and construction team and the client’s facilities leadership. Represent facilities requirements in project meetings, report status and emerging risks to stakeholders, and escalation issues that can’t be resolved at the working level.
• Build operations into the plan. Partner with project management on project schedules, risk mitigation, and contingency planning so operational requirements are built in from the start.
• Keep the building running. Coordinate contractor site access, loading docks, and staging with construction and security. Coordinate planned shutdowns, utility outages, and systems testing to minimize disruption to occupants and operations.
• Catch it early. Conduct first-pass reviews of MEP (mechanical, electrical, plumbing) and building systems designs. Coordinate full technical reviews with the client’s facilities team and send comments back to engineering.
• Close it out right. Serve as the client’s primary point of contact for punch lists and project closeout as each construction phase finishes and track every item to resolution.
• Keep people informed. Coordinate with the client’s internal communications team on occupant-facing announcements about project activity.
• Hand it over ready. Collect and organize turnover documentation, including O&M manuals, record drawings, warranties, and commissioning reports, and enter it into facility management systems (CMMS) as needed, so facilities staff can support new systems from day one.

Required Qualifications

• 8–10+ years of combined experience in facilities management, project management, and/or construction management
• Working knowledge of MEP and building systems (design-level engineering expertise not required)
• Strong stakeholder management and communication skills, including explaining technical information to varied audiences
• Professionalism, discretion, and composure in a high-visibility corporate environment
• Calm, direct, and organized when priorities compete and plans change
• Responsiveness, attention to detail, and follow-through; you spot problems early and bring practical solutions
• Advanced proficiency in Microsoft Office

Preferred Qualifications

• Experience in high-rise, urban commercial buildings
• Experience in a large, structured corporate environment
• A career that spans both facilities management and project management
• Bachelor’s degree in a related field
• CFM (Certified Facility Manager) and/or PMP (Project Management Professional) certification

Why You’ll Want This Role

• A significant construction project in Boston’s Back Bay, working daily alongside the client’s facilities leadership
• A team culture built on open, honest communication that recognizes good work
• A true blend of facilities and project management: part operator, part project partner
• Room to go beyond the request in front of you and add real value

Additional Information:

• Full-time, salaried, onsite five days a week
• Work takes place in office settings and active construction areas (PPE required where applicable)
• Hours may include early mornings, evenings, or weekends based on project needs; compensatory time may be granted when hours become excessive

Camelot is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, protected military/veteran status, or any other protected factor.