Facilities Project Coordinator - Client & Logistics

TriMark USA; Irvine (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K with employer match

Bonus programs eligibility

Job summary

TriMark USA, headquartered in Massachusetts, is seeking a Project Coordinator in Irvine, CA to support the Facilities department by coordinating the administrative and logistical aspects of client projects.

You will manage equipment orders, track materials, coordinate documentation, and communicate with clients, contractors, vendors, and internal teams; the ideal candidate has inside sales, quoting, order processing, purchasing, and customer service experience in foodservice, with strong

Qualifications

• High School Diploma or GED, or equivalent military or practical experience.
• 3 – 5 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Ability to successfully pass a background check post offer acceptance.

Responsibilities

• Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.
• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.
• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.
• Reconcile cash drawer and complete bank deposits daily.
• Scan receiving documents for the warehouse to maintain accurate records.
• Perform other duties as assigned.

Skills

Inside sales

Quoting

Order processing

Purchasing

Customer service

MS Office (Word, Excel, Outlook)

Communication skills

Organizational skills

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Education

High School Diploma or GED

Tools

ERP system

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Job description

TriMark USA, headquartered in Massachusetts, is seeking a Project Coordinator in Irvine, CA to support the Facilities department by coordinating the administrative and logistical aspects of client projects.

You will manage equipment orders, track materials, coordinate documentation, and communicate with clients, contractors, vendors, and internal teams; the ideal candidate has inside sales, quoting, order processing, purchasing, and customer service experience in foodservice, with strong