Hybrid Project Coordinator: Logistics & Admin Specialist

TriMark USA; Knoxville (TN); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition reimbursement

Pet insurance

Legal insurance

401k with employer match

Community Service Day

Spotlight Awards

National Sales Excellence Awards

CFSP Prep Certification Program

Job summary

TriMark USA is seeking a Project Coordinator to support the project management team in coordinating all phases from setup to reconciliation. The role requires precise documentation, vendor and client communication, and strong administrative skills.

The position is hybrid and located in Albany, GA or Knoxville, TN or Winston-Salem, NC, with base compensation aligned to the posted range. You will manage logistics, input data into ERP, and track orders while providing essential customer service to

Qualifications

• High School Diploma or GED or equivalent.
• 1–2 years of experience in an administrative or coordinator role.
• Experience in the construction industry preferred; foodservice industry experience is a plus.
• Ability to successfully pass a background check post offer acceptance.

Responsibilities

• Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
• Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
• Initiate and track purchase orders with manufacturers in accordance with project specifications.
• Input change orders and returns and notify relevant stakeholders of any delays.
• Organize and maintain a project filing system to ensure easy access to project documentation.
• Participate in project status meetings, providing detailed updates on assigned projects.
• Assist in resolving operational problems and identifying opportunities for process improvement.
• Provide support to other Project Coordinators as needed to manage schedule conflicts.
• Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
• Create, print, and distribute service manuals and spec books as required.
• Assist customers at the front counter and answer general phone inquiries as backup support.
• Reconcile cash drawer and complete bank deposits daily.
• Scan receiving documents for the warehouse to maintain accurate records.

Skills

Customer service

Attention to detail

Communication

Self-motivation

Problem-solving

Organizational abilities

Education

High School Diploma or GED

Tools

MS Word

Excel

Outlook

Job description

TriMark USA is seeking a Project Coordinator to support the project management team in coordinating all phases from setup to reconciliation. The role requires precise documentation, vendor and client communication, and strong administrative skills.

The position is hybrid and located in Albany, GA or Knoxville, TN or Winston-Salem, NC, with base compensation aligned to the posted range. You will manage logistics, input data into ERP, and track orders while providing essential customer service to