Facilities Project Administrator - Trades, Full-Time - West Valley

Suncityaz; Sun City (AZ); On-site; USD 27,000 - 39,000; Full time

Job summary

Recreation Centers of Sun City, Inc. seeks a Facilities Project Administrator - Trades to provide comprehensive administrative and coordination support to the Facilities Maintenance Supervisor and the skilled trades team.

You will handle vendor invoices, manage work orders, organize records, and assist with budgets and reporting. This in-office role requires a high school diploma, at least two years of office administration experience, and a valid Arizona driver’s license; a bachelor’s degree is

Qualifications

• High school diploma required; bachelor's degree in business administration, project management, or a related field preferred.
• Minimum of two years of experience in office administration, preferably in a facilities, maintenance, construction, or skilled-trades environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Possession of a valid State of Arizona driver’s license.

Responsibilities

• Input and process department vendor invoices into the company invoice system.
• Assign and maintain work orders for skilled trades staff and vendors, as applicable, and assist with tracking status and completion.
• Organize and maintain general office files, including work orders, maintenance records, vendor records, equipment and service records, and other operational documents.
• Coordinate administrative details for maintenance and repair activities, including vendor scheduling, facility access, documentation, and follow-up as directed by the Facilities Maintenance Supervisor.
• Procure office supplies, materials, equipment, and other authorized items as needed Assist the Facilities Maintenance Supervisor in developing and managing annual repair & maintenance, preventative maintenance, and operating budgets, and related capital needs as assigned.
• Prepare and submit maintenance, work-order, and departmental progress and status reports, as required.
• Ensure maintenance, vendor, work-order, and related department documents are complete, up-to-date, and properly stored.
• Maintain cross-training with the Facilities Project Administrator - Projects and perform that position’s essential administrative duties when assigned to provide coverage during vacation or other absences.
• Participate in required safety training, prioritize safe work practices, and perform additional relevant duties as assigned.

Skills

Organizational skills

Attention to detail

Independent work

Professionalism

Discretion

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Career Opportunities at Recreation Centers of Sun City, Inc.

Careers At Recreation Centers of Sun City, Inc.

Recreation Centers of Sun City, Inc. offers a variety of part- and full-time employment opportunities. We are always looking for qualified individuals. Applications may be submitted through the link below, by email, or in person.

Hours: 7:30am to 4pm | Monday through Friday
Location: at 10626 W. Thunderbird Blvd., Sun City, AZ 85351
Phone: [phone] | Email: [e-mail]

The positions below are currently available. You may also wish to submit a General Consideration application for future openings.

Reports to: Facilities Maintenance Supervisor

Days/Hours: Mon-Fri. 6:00am-2:30pm (this position is in office, not remote)

Some of the BENEFITS employees receive:

• FREE GOLF greens fees
• Free Bowling during Open Bowl
• Health Insurance options
• 401(k) plan with Match
• Vacation
• Floating Holidays
• Company paid life insurance
• short- and long-term disability, etc.

Pay: $24/hour

Pay Status: Non-Exempt

Job Summary

The Facilities Project Administrator - Trades provides comprehensive administrative and coordination support to the Facilities Maintenance Supervisor and skilled trades team. The position supports maintenance, repairs, preventative maintenance, vendor, purchasing, and work-order activities for RCSC facilities. This position and the Facilities Project Administrator - Projects are expected to remain cross trained and provide coverage for one another during vacations or other absences.

Key Duties and Responsibilities

• Input and process department vendor invoices into the company invoice system.
• Assign and maintain work orders for skilled trades staff and vendors, as applicable, and assist with tracking status and completion.
• Organize and maintain general office files, including work orders, maintenance records, vendor records, equipment and service records, and other operational documents.
• Coordinate administrative details for maintenance and repair activities, including vendor scheduling, facility access, documentation, and follow-up as directed by the Facilities Maintenance Supervisor.
• Procure office supplies, materials, equipment, and other authorized items as needed Assist the Facilities Maintenance Supervisor in developing and managing annual repair & maintenance, preventative maintenance, and operating budgets, and related capital needs as assigned.
• Prepare and submit maintenance, work-order, and departmental progress and status reports, as required.
• Ensure maintenance, vendor, work-order, and related department documents are complete, up-to-date, and properly stored.
• Maintain cross-training with the Facilities Project Administrator - Projects and perform that position’s essential administrative duties when assigned to provide coverage during vacation or other absences.
• Participate in required safety training, prioritize safe work practices, and perform additional relevant duties as assigned.

Qualifications

• High school diploma required; bachelor's degree in business administration, project management, or a related field preferred.
• Minimum of two years of experience in office administration, preferably in a facilities, maintenance, construction, or skilled-trades environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Possession of a valid State of Arizona driver’s license.

Knowledge, Skills and Abilities

• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent attention to detail and adaptability to shifting priorities.
• Ability to work independently with minimal supervision while maintaining strong communication with team members.
• High level of professionalism, confidentiality, and discretion.