Facilities & Parks Operations Specialist

Okaloosa County; Crestview (FL); On-site; USD 38,000 - 62,000; Full time

Job summary

Okaloosa County is seeking an experienced Administrative Support professional for the Facilities & Parks Department in Crestview, FL. The role involves responding to inquiries, preparing reports, and assisting management with projects and hiring processes.

Ideal candidates will have an Associate degree with business/admin coursework and at least one year of relevant experience, plus proficiency in Word, Excel and Outlook.

Qualifications

• Associate’s degree with coursework in Business Management, Finance or Administration plus 1 year of advanced admin support experience.
• Experience with Microsoft Word, Outlook and Excel required.
• Experience with Cartegraph, ONBASE, Central Square, NEOGOV, and Payroll preferred.

Responsibilities

• Respond to telephone, email, written and in-person inquiries; provide information on county policies and procedures.
• Assist management with preparing project presentations and weekly reporting.
• Prepare and process new hire documentation and coordinate with Human Resources.
• Prepare, distribute and maintain correspondence, work orders, reports and other documents; organize information for the department.
• Perform accounting duties: billing, invoicing, card statement reconciliation, and travel forms; assist with month-end/year-end processes.
• Review departmental contracts for insurance requirements and renewals.
• Conduct research, create forms and assist with special projects and public records requests.
• Schedule meetings and record official minutes as required.
• Enter timesheet data, inform staff on payroll policies and leave balances.
• Represent Facilities & Parks Department on the Procurement Selection Committee as needed.
• Enter data into various software and database programs and keep data up-to-date.

Skills

Administrative support

Communication

Time management

Data entry

Education

Associate degree

Tools

Microsoft Word

Outlook

Excel

Cartegraph

ONBASE

Central Square

NEOGOV

Payroll

Job description

Okaloosa County is seeking an experienced Administrative Support professional for the Facilities & Parks Department in Crestview, FL. The role involves responding to inquiries, preparing reports, and assisting management with projects and hiring processes.

Ideal candidates will have an Associate degree with business/admin coursework and at least one year of relevant experience, plus proficiency in Word, Excel and Outlook.