Facilities Operations Specialist

University of South Florida; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

University of South Florida’s Student Health and Wellness Center in Tampa seeks an Admin Specialist to support daily facility operations and administrative tasks. You will coordinate maintenance work orders, oversee custodial services, manage vendor activities, and assist with regulatory documentation.

Reporting to the Facility Manager, you will help ensure a safe, compliant environment and smooth service delivery, including emergency preparedness and records management.

Qualifications

• This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position.
• Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

Responsibilities

• Coordinate maintenance work orders and facility service requests.
• Oversee custodial services to maintain cleanliness and safety standards.
• Coordinate vendor and contractor activities and on-site work.
• Support regulatory inspections, compliance, and required documentation.
• Assist with emergency preparedness, safety initiatives, and compliance activities.
• Maintain facility records, reports, and operational documentation.
• Coordinate schedules, meetings, and departmental activities
• Support purchasing, inventory management, and invoice processing.
• Serve as a liaison between facility staff, vendors, and campus departments.
• Perform other administrative and operational duties as assigned

Skills

Administrative support

Facilities coordination

Vendor coordination

Budget tracking

Regulatory documentation

Emergency preparedness

Education

High school diploma or equivalent

Tools

Work orders system

Invoice processing

Purchasing software

Job description

University of South Florida’s Student Health and Wellness Center in Tampa seeks an Admin Specialist to support daily facility operations and administrative tasks. You will coordinate maintenance work orders, oversee custodial services, manage vendor activities, and assist with regulatory documentation.

Reporting to the Facility Manager, you will help ensure a safe, compliant environment and smooth service delivery, including emergency preparedness and records management.