Operations Admin Associate

University of South Florida in; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

The University of South Florida is seeking an Operations Admin Associate (Finance) to serve as a central operational resource for the department. The role may supervise administrative staff and reports to departmental leadership with close coordination with the Department Head for Finance.

The position requires a Level II background check and is contract-based. It involves Financial Operations & Purchasing tasks, vendor coordination, and supporting departmental facilities at the CMS Building, to

Qualifications

• Requires at least a Bachelor's degree with 1+ year of academic, financial, or administrative service experience; or a Master's degree in a financial, administrative, or customer-service related field.
• Degree equivalency: Four years of direct, relevant experience may substitute for a Bachelor's degree.
• A Level II background check is required.

Responsibilities

• Provides support including pcard, purchasing, reconciliation, documentation, and compliance review.
• Purchases supplies and equipment for Curran Building administrative offices and departmental operations.
• Coordinates and resolves vendor issues related to equipment, supplies, and services.
• May assist with coordination and tracking of departmental capital expense requests.
• Serves as primary contact for the Department of Pediatrics' presence at the CMS building.
• Coordinates conference room reservations, shared space usage, mailroom services, deliveries, and facilities-related needs.

Skills

Administrative support

Financial operations

Education

Bachelor's or Master's degree in financial/administrative field

Job description

Operations Admin Associate (Finance)

The position serves as a central operational resource for the department and may supervise administrative staff. Reports to departmental leadership with close coordination with the Department Head for Finance.

This position will require a Level II background check.

This position is contract.

• Bachelor's degree with at least one year of academic, financial, or administrative service experience OR Master's degree in a financial, administrative, or customer service-related field.
• Degree equivalency: Four years of direct, relevant experience may substitute for a bachelor'sdegree.

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws :

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Financial Operations & Purchasing

• Provides support such as pcard, purchasing, reconciliation, documentation, and compliance review.
• Purchases supplies and equipment for Curran Building based administrative offices and departmental operations.
• Works closely with the Department Head for Finance to ensure purchases are compliant with university policy and within approved budgets.
• Coordinates and resolves vendor issues related to equipment, supplies, and services.
• May assist with coordination and tracking of departmental capital expense requests.

Departmental Operations & Facilities (CMS Building)

• Serves as the primary point of contact for the Department of Pediatrics' presence at the CMS building.
• Coordinates conference room reservations, shared space usage, mailroom services, deliveries, and facilities-related needs.