Facilities Operations Specialist

Golub Capital; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Golub Capital is seeking a Facilities Assistant to support day-to-day operations of the Chicago or New York office. You will handle service requests, coordinate with vendors and engineers, and assist with invoices and safety training tasks.

The role requires a 8:30 AM–5:30 PM schedule with flexibility for after-hours on-call work, a minimum of 2 years in a corporate office, and a Bachelor’s degree. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree required.
• Minimum 2 years of corporate office experience; facilities or project management preferred.
• Strong MS Office, familiarity with SharePoint and CRM a plus.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Thorough, meticulous and highly accurate.
• Flexible about hours and available after hours on work provided cell phone.

Responsibilities

• Log and respond to service issues reported to the Facilities Team.
• Place service tickets with vendors and building engineers for repairs and maintenance.
• Coordinate and monitor on-site vendors such as HVAC and building engineers.
• Assist with invoice processing and tracking.
• Perform daily walkthroughs to identify maintenance issues and remedy them.
• Maintain the facilities maintenance calendar and track visits.
• Support AED, first aid and fire life safety training program with management.
• Conduct new hire orientation and tours for new hires.
• Collect and log COIs for vendors; follow up on expired COIs.
• Monitor after-hours vendor work as needed; assist with ad-hoc projects.

Skills

Corporate office experience

Microsoft Office skills

Verbal and written communication

Organizational skills

Problem-solving

Confidentiality

Flexible hours / after-hours on call

Education

Bachelor’s degree

Tools

SharePoint

CRM software

MS Office suite

Job description

Golub Capital is seeking a Facilities Assistant to support day-to-day operations of the Chicago or New York office. You will handle service requests, coordinate with vendors and engineers, and assist with invoices and safety training tasks.

The role requires a 8:30 AM–5:30 PM schedule with flexibility for after-hours on-call work, a minimum of 2 years in a corporate office, and a Bachelor’s degree. Strong communication and organizational skills are essential.