Facilities & Operations Specialist

MUSC Health; Charleston (SC); On-site; USD 45,000 - 65,000; Full time

Job summary

The MUSC Foundation is seeking an Administration and Facilities Coordinator to support day-to-day office operations, procurement, facilities, and property activities.

Reporting to the Senior Director of Administration, this role coordinates vendor services, maintains records, and ensures the Foundation workplaces are organized, functional, and prepared to support employees, visitors and organizational activities.

Qualifications

• Bachelor’s degree or equivalent; 1–3 years related experience, or 5+ years with high school diploma.
• Strong organization and documentation skills required.
• Ability to coordinate with vendors, contractors, and internal teams.

Responsibilities

• Coordinate procurement of office supplies, furniture, and services within guidelines.
• Maintain office inventory and vendor communications; ensure audits are ready.
• Oversee facilities, maintenance, security, and property services with managers and contractors.
• Provide backup administrative support for contracts, insurance, and HR processes.
• Coordinate workspace moves, parking, access control, and occupancy records.

Skills

Office operations

Facilities coordination

Purchasing practices

Vendor services

Workplace logistics

Education

Bachelor’s degree or equivalent

High school diploma + 5 years experience

Job description

The MUSC Foundation is seeking an Administration and Facilities Coordinator to support day-to-day office operations, procurement, facilities, and property activities.

Reporting to the Senior Director of Administration, this role coordinates vendor services, maintains records, and ensures the Foundation workplaces are organized, functional, and prepared to support employees, visitors and organizational activities.