Academic Administrative & Projects Coordinator

musc; Town of Charleston (NY); On-site; USD 39,000 - 67,000; Full time

Job summary

The Medical University of South Carolina (MUSC - Univ) seeks an experienced administrative and project coordinator to support the College of Health Professions across instructional technology, marketing, and finance initiatives. The role acts as a liaison among internal teams and external stakeholders, ensuring timely follow-ups and alignment with college objectives.

Key duties include coordinating technology trainings, managing documentation, organizing events, and providing executive support

Responsibilities

• Coordinates projects related to instructional technologies, digital learning platforms, and faculty-facing tools.
• Schedules meetings, gathers updates, and monitors deliverables for technology-related workstreams.
• Provides logistical support for technology trainings, rollouts, and online course support efforts.
• Maintains documentation and progress tracking for digital education initiatives.
• Organizes logistics for team meetings, workshops, and department-sponsored events.
• Maintains shared project documentation, SOPs, and records related to department operations.
• Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.
• Assists in developing internal training materials, guides, and onboarding resources for departmental tools.
• Supports the implementation of marketing projects, campaigns and recruitment-focused initiatives.
• Manages timelines, deliverables, and project documentation for marketing efforts.
• Tracks progress of marketing projects and ensures alignment with strategic enrollment objectives.
• Communicates project statuses with stakeholders.
• Coordinates schedules for the production of video/photography projects.
• Assists as needed with calendar management and schedule coordination for the Director of Marketing & Student Recruitment.
• Organizes logistics for team meetings, workshops, and department-sponsored events.
• Ensures agendas, materials, and follow-up communications are completed in a timely manner.
• Maintains shared project documentation, SOPs, and records related to department operations.
• Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.
• Provides primary support for the Associate Dean for Finance and Administration.
• Plans and coordinates executive administrative support for the Associate Dean for Finance and Administration, including calendar management.
• Maintains knowledge of the Dean's needs to prioritize appointments and access.
• Compiles data for special projects and arranges agendas for meetings on demand.
• Maintains and updates the Staff Shared Services directory quarterly.
• Monitors annual COI and Mandatory trainings for all College employees by running reports and reminders.
• Serves as the primary contact for the Dean's Office, handling calls, visits, inquiries, and routing to staff.
• Provides back up for the Dean's Office staff in absences.
• Coordinates college-wide employee birthday announcements to support recognition.
• Supports Faculty Council/Assembly with meetings, catering, and minutes storage.
• Supports the Dean's Office with admin, operations, and special projects, coordinating tasks and priorities.

Job description

The Medical University of South Carolina (MUSC - Univ) seeks an experienced administrative and project coordinator to support the College of Health Professions across instructional technology, marketing, and finance initiatives. The role acts as a liaison among internal teams and external stakeholders, ensuring timely follow-ups and alignment with college objectives.

Key duties include coordinating technology trainings, managing documentation, organizing events, and providing executive support