Facilities & Office Operations Specialist

Medical University of South Carolina; Charleston (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

The Medical University of South Carolina invites applications for an Administration and Facilities Coordinator within the MUSC Foundation. You will support day-to-day office operations, procurement, facilities, and property activities, partnering with internal departments, property managers, contractors, and vendors to keep workplaces organized, functional, and welcoming for employees and visitors.

This role handles office services, vendor coordination, and records, with backup support for

Qualifications

• Bachelor’s degree (or equivalent) and 1–3 years of related experience, or a high school diploma (or equivalent) and 5 years of related professional experience.
• Strong organizational, communication, and administrative skills for office and facilities operations.

Responsibilities

• Coordinate the procurement of office supplies, furniture, equipment, and other goods/services per guidelines.
• Maintain office inventory and coordinate replenishment, repair, or replacement of routine items.
• Coordinate mail, packages, courier services, deliveries, and general inquiries routing.
• Coordinate conference room readiness, meeting setup, and visitor support.
• Maintain purchasing and payment documentation including orders, receipts, invoices.
• Coordinate routine office vendors and elevate service concerns for review.
• Coordinate maintenance, repairs, housekeeping, landscaping, HVAC, pest control, security with vendors.
• Track service requests through resolution and escalate significant concerns.
• Conduct property walkthroughs and coordinate follow-up items.
• Coordinate keys, badges, access cards, and maintain access records.
• Coordinate operations for Foundation-owned residential properties.
• Maintain organized property, vendor, maintenance, and service documentation.
• Maintain operational records and retention practices.
• Provide backup administrative support for contract routing, tracking, and documentation.
• Assist with insurance and compliance-related administrative activities.
• Provide limited backup HR administrative support.
• Assist with Administration team projects and other priorities as needed.
• Coordinate workspace and seating assignments, office moves, and readiness for new employees.

Skills

Office operations

Facilities coordination

Purchasing

Vendor management

Communication

Problem solving

Time management

Independent work

Education

Bachelor's degree or equivalent

High school diploma with 5 years experience

Job description

The Medical University of South Carolina invites applications for an Administration and Facilities Coordinator within the MUSC Foundation. You will support day-to-day office operations, procurement, facilities, and property activities, partnering with internal departments, property managers, contractors, and vendors to keep workplaces organized, functional, and welcoming for employees and visitors.

This role handles office services, vendor coordination, and records, with backup support for