Facilities Operations & Space Planning Coordinator

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, vision and dental coverage

403B retirement package

Paid vacation and holidays

Tuition reimbursement

Paid parental leave

EFAP

Pet insurance

On-campus fitness facility

Discounts on cell plans and local gear

Job summary

The Medical College of Wisconsin is seeking a capable administrator to coordinate department operations, including space planning, facilities, and resource management, aligning with MCW policies. You will support budgets, prepare reports, and drive program initiatives across divisions.

Responsibilities include supervising administrative staff, onboarding personnel, and collaborating with central services to implement departmental and institutional initiatives while ensuring compliance with

Qualifications

• Bachelor's degree required or equivalent experience.
• Minimum of 4 years in department administration or similar.
• Experience coordinating space, facilities, and budgets is preferred.

Responsibilities

• Provides various office and location support activities.
• Identifies, enhances, and follows processes to maximize efficiency.
• Ensures functioning of facilities and business support services.
• Develops and prepares budgets and analyzes financial information.
• Directs department operations and allocates resources for efficiency.
• Manages office services, reports, and other business services.
• Coordinates departmental admin operations and implements policies.
• Carries out special projects with MCW Central Services.
• Coordinates renovations, moves, and facilities operations with facilities offices.
• Onboards administrative personnel and liaises with section administration.
• Follows MCW code of conduct and compliance with laws and grants.
• May supervise administrative personnel.

Skills

Project management

Communication

Critical thinking

Building trust

Influencing skills

Education

Bachelor's degree

Job description

The Medical College of Wisconsin is seeking a capable administrator to coordinate department operations, including space planning, facilities, and resource management, aligning with MCW policies. You will support budgets, prepare reports, and drive program initiatives across divisions.

Responsibilities include supervising administrative staff, onboarding personnel, and collaborating with central services to implement departmental and institutional initiatives while ensuring compliance with