Department Operations & Facilities Coordinator

Medical College of Wisconsin; Madison (WI); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

403B retirement plan

Paid vacation and holidays

Tuition reimbursement

Paid parental leave

Employee & Family Assistance Program

Pet insurance

Onsite fitness facility

Discount programs

Job summary

Medical College of Wisconsin seeks a key coordinator for department administrative operations, including space, facilities, resources, and special projects. You will coordinate departmental functions to support objectives and ensure policy compliance across divisions.

Responsibilities include budget development, reporting, onboarding of staff, and collaboration with central services. Schedule is Monday–Friday, with on-site work at MCW in Madison, WI.

Qualifications

• Bachelor’s degree required.
• Minimum 4 years’ experience.

Responsibilities

• Provides office and location support activities.
• Identifies and follows processes to maximize unit efficiency.
• Ensures proper functioning of facilities and business services.
• Develops budgets and analyzes financial information.
• Directs department operations and allocates resources.
• Manages office services and prepares reports.
• Coordinate onboarding of administrative personnel and liaise with department administration.
• Follow MCW policies and ensure compliance with laws and grants.
• May supervise administrative staff.

Skills

Project management

Communication

Critical thinking

Influencing skills

Customer focus

Trust building

Cultural awareness

Education

Bachelor's degree

Job description

Medical College of Wisconsin seeks a key coordinator for department administrative operations, including space, facilities, resources, and special projects. You will coordinate departmental functions to support objectives and ensure policy compliance across divisions.

Responsibilities include budget development, reporting, onboarding of staff, and collaboration with central services. Schedule is Monday–Friday, with on-site work at MCW in Madison, WI.