Facilities Operations & Records Coordinator

Jobtailor; Orlando (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Orlando, FL seeks an experienced administrative professional to support day-to-day office and facility operations. You will coordinate space readiness, manage equipment, and oversee access for contractors and visitors while maintaining meticulous records and documentation.

Responsibilities include organizing storage, preparing meeting spaces, and producing reports on facility status. Strong writing and communication skills are essential to capture minutes and track action items

Qualifications

• 3+ years of experience in administrative support or office management.
• High proficiency in Microsoft Office Suite; exceptional writing skills for capturing complex technical meeting minutes and tracking action items.

Responsibilities

• Assist with the day-to-day management and operation of office and facility spaces.
• Support facility readiness efforts including workspace organization, equipment staging, and operational inspections.
• Assist with managing contractor access, visitor coordination, and workspace logistics.
• Label, inventory, and track equipment in accordance with organizational procedures.
• Maintain accurate records of equipment assignments, locations, and lifecycle status.
• Assist with organizing storage areas and ensuring equipment is accountable.
• Prepare meeting spaces, presentation materials, and supporting documentation.
• Maintain accurate records, spreadsheets, inventories, and operational documentation.
• Prepare reports and provide updates regarding facility operations and equipment status.
• Assist with maintaining standard operating procedures and processing documentation.

Skills

Record Keeping

Inventory Management

Operational Inspections

Workspace Organization

Documentation Preparation

Exceptional Writing Skills

Communication Skills

Job description

Jobtailor in Orlando, FL seeks an experienced administrative professional to support day-to-day office and facility operations. You will coordinate space readiness, manage equipment, and oversee access for contractors and visitors while maintaining meticulous records and documentation.

Responsibilities include organizing storage, preparing meeting spaces, and producing reports on facility status. Strong writing and communication skills are essential to capture minutes and track action items