Facilities Operations Manager

Silver-Reef-Casino-Resort; Ferndale (WA); On-site; USD 70,000 - 100,000; Full time

Job summary

Silver Reef Casino Resort in Ferndale, WA seeks an experienced Facilities Administrator to direct day-to-day office operations under the Facilities Director. You will manage the corrective work orders in CMMS, assist with MS Project creation, write RFPs/RFQs, train technicians, and coordinate with contractors and suppliers.

The role requires not only strong administrative and communication skills but also willingness to work rotating shifts and overtime as needed to meet project and regulatory

Qualifications

• Notary Public, certified and bonded.
• 10+ years of experience in either civil or structural engineering.
• 5+ years of successful, progressive office experience required.
• Respect and appreciate the culture, community, and heritage of the Lummi Nation and other tribal Nations.
• Be willing to support and adhere to company policies and tribal laws, as necessary to meet the goals of the Silver Reef Casino Resort and the Lummi Nation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Be willing to work more than 40 hours per week, as necessary, to fulfill the duties of this position.

Responsibilities

• Executive Support: Maintain the Director of Facility's calendar, schedule appointments, and coordinate meetings.
• Must have exceptional written communication skills.
• Maintain the highest level of integrity and discretion when handling critical or confidential information.
• Ensure the department remains current with all federal, state, and local permitting requirements.
• Experience working with federal agencies, EPA and USACE, strongly preferred.
• Exercise strict discretion and maintain the highest level of integrity when handling confidential information.
• Maintain company policies and procedures
• Serve as departmental point of contact for all internal and external communication, correspondence.
• Serve as a liaison between the Director of Facilities and internal/external stakeholders.
• Provide effective communication between the Facilities team and other departments.
• Assists Facilities Director and Facilities Manager in assigning work orders to all shifts.
• Assist Environmental Services Manager with daily operations.
• Create and set shift schedules for both teams, EVS and Engineering.
• Identify and resolve challenges in a timely manner; identify creative and supportive solutions and use feedback to modify practices.
• Organize and maintain filing systems, both electronic and physical.
• Ensure the office environment is clean, organized, and conducive to productivity.
• Demonstrate proficiency in contract management, internal procurement processes, payroll.
• Monitor and reconcile department expenditures.
• Must be fluent in GL Coding.
• Assist with budget preparation and expense tracking.
• Process invoices, purchase orders, and manage department's expense reports.
• Informed on Lummi Nation Tribal Employment Rights Ordinance (TERO) and various tribal taxes and exemptions.

Skills

Notary Public

Civil/Structural engineering

Office management experience

Microsoft Office Suite

Strong writing and verbal comms

Organizational skills

Overtime willingness

GL Coding

Budget preparation & expense tracking

Contract management & procurement

Payroll knowledge

Education

Notary Public license

Tools

MS Project

CMMS

MS Excel

Job description

Silver Reef Casino Resort in Ferndale, WA seeks an experienced Facilities Administrator to direct day-to-day office operations under the Facilities Director. You will manage the corrective work orders in CMMS, assist with MS Project creation, write RFPs/RFQs, train technicians, and coordinate with contractors and suppliers.

The role requires not only strong administrative and communication skills but also willingness to work rotating shifts and overtime as needed to meet project and regulatory