Facilities Coordinator

Jobtailor; Town of Texas (WI); On-site; USD 40,000 - 60,000; Full time

Job summary

Jobtailor is seeking an entry-level facilities coordinator in Wisconsin to manage work orders, coordinate with vendors, and support property operations under CMMS.

You will use Excel and Google Sheets to track tasks, deliver timely updates, and ensure KPI compliance while delivering strong customer service and teamwork.

Qualifications

• Entry-level facilities coordination role.
• High school education or undergraduate degree preferred.
• Experience in facility management, property operations, or commercial real estate environments.
• Familiarity with CMMS for work order coordination and tracking.
• Intermediate Excel and Google Sheets skills.
• Strong written, verbal and people skills.
• Ability to plan and manage work under time constraints.

Responsibilities

• Act as a liaison to support services and account team members.
• Assist with CMMS to create and maintain work orders with technical staff, vendors, and service providers.
• Respond to work orders promptly while ensuring KPI compliance and excellent customer service.
• Support teamwork, cooperation, performance excellence, and personal success.
• Assist with vendor badging processes and process-oriented tasks.
• Collaborate to solve problems and resolve spontaneous situations.
• Ensure delivery of committed services and client satisfaction with performance.
• Demonstrate leadership, responsiveness, and creativity in service delivery solutions.
• Continuously improve processes and innovate.
• Coordinate with facilities personnel, teammates, and vendors to minimize operational interference.

Skills

CMMS familiarity

Excel proficiency

Google Sheets proficiency

Facilities coordination

Customer service

Multitasking

Written & verbal communication

Time management

Team collaboration

Education

High school diploma or undergraduate degree

Tools

CMMS software

Excel

Google Sheets

Google Drive

Job description

• Act as a liaison to Jones Lang LaSalle support services and other account team members
• Assist with the CMMS to create and maintain work orders with technical staff, vendors, and service providers
• Respond to work orders promptly while ensuring KPI compliance and excellent customer service
• Support teamwork, cooperation, performance excellence, and personal success
• Assist with vendor badging processes and process-oriented tasks
• Collaborate to solve problems and resolve spontaneous and unique situations
• Ensure delivery of committed services and overall client satisfaction with JLL performance
• Demonstrate leadership, responsiveness, and creativity in finding service-delivery solutions
• Continuously improve processes and innovate
• Coordinate with facilities personnel, teammates, and vendors to facilitate seamless work execution and minimize operational interference

Requirements

• Entry-level facilities coordination role
• High school education or undergraduate degree preferred
• Experience in facility management, property operations, or commercial real estate environments
• Familiarity with computerized maintenance management systems (CMMS) for work order coordination and tracking
• Intermediate level Excel and Google Sheets skills
• Proficient in Excel, Google Sheets, Google Drive
• Strong written, verbal and people skills
• Ability to maintain professionalism at all times under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Strong organizational skills and collaborative style
• Must be authorized to work in the United States without sponsorship
• No visa sponsorship provided

Core Competencies

Demonstrates strong capabilities in facilities coordination, including work order management using CMMS, and excels in customer service and collaboration with vendors and team members. Proficient in Excel and Google Sheets, with a focus on process improvement and operational efficiency.

Highest-signal resume keywords

• Facilities Coordination
• Computerized Maintenance Management Systems (CMMS)
• Excel Proficiency
• Google Sheets Proficiency
• Customer Service Excellence

Hard Skills

• Facilities Management
• Work Order Coordination
• Process Improvement
• KPI Compliance
• Time Management

Soft Skills

• Strong Written Communication
• Strong Verbal Communication
• Organizational Skills
• Collaboration
• Professionalism Under Stress

Industry Keywords

• Property Operations
• Commercial Real Estate
• Vendor Management
• Service Delivery
• Teamwork

Tools & Technologies

• Google Drive
• Google Sheets
• Excel