Facilities Operations & Mailroom Specialist

JLL; Lexington (KY); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in Lexington, KY is seeking a detail-oriented Facility Coordinator/Mailroom to support daily operations, mail services and finance-related tasks. You will coordinate with building teams, manage mail processing, and assist with records management and small moves.

Ideal candidates have 2–3 years in facilities or administrative roles, proficiency with MS Office, USPS procedures, and a professional, service-minded demeanor.

Qualifications

• Minimum 2–3 years of experience in mailroom operations, facility coordination, or administrative support
• Demonstrated experience with USPS regulations and mail processing procedures
• Experience handling confidential financial documents preferred
• Strong organizational skills with excellent attention to detail

Responsibilities

• Respond to routine facility service requests from occupants
• Coordinate with building maintenance and engineering teams as needed
• Monitor and order office supplies and facility materials
• Assist with space planning and minor moves when required
• Process incoming and outgoing mail through USPS; sort, distribute and deliver mail
• Prepare outgoing mail with proper postage and metering; coordinate courier services
• Print checks for Finance; maintain confidentiality of financial documents
• Process file requests from offsite storage and manage records logs

Skills

Organizational skills

Attention to detail

Multitasking

Customer service

Interpersonal skills

Tools

Microsoft Office

Postage meters

Mail processing equipment

Job description

JLL in Lexington, KY is seeking a detail-oriented Facility Coordinator/Mailroom to support daily operations, mail services and finance-related tasks. You will coordinate with building teams, manage mail processing, and assist with records management and small moves.

Ideal candidates have 2–3 years in facilities or administrative roles, proficiency with MS Office, USPS procedures, and a professional, service-minded demeanor.