Facilities Coordinator

JLL; Charlotte (NC); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with company matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

JLL is hiring a Facilities Management Coordinator to deliver general FM services, monitor office operations, and coordinate procurement for facilities in Charlotte, NC. You will support meetings, vendor relations and budget analysis while maintaining professional client interactions in a fast-paced environment.

The role emphasizes teamwork, organization, and clear communication, with on-site responsibilities and opportunities for growth within the FM group.

Qualifications

• Associates degree in facilities management, building, business or related field.
• 2+ years' experience with Facility or Property Administration.
• Superior customer service skills and orientation.
• Ability to stay professional under stress and meet deadlines.
• Ability to plan, multitask and work under time constraints.
• Strong written, verbal and people skills; well organized.
• Proficient in MS Office Suite.

Responsibilities

• Provide general facility management services and monitor operations.
• Coordinate procurement and purchase orders; support vendors and services.
• Interface with clients, visitors and guests; ensure follow-up.
• Assist with budget analysis, reporting and variances.
• Schedule maintenance and support meetings and events.
• Maintain all security systems and related records.

Skills

Customer service

Time management

Organization

Verbal and written communication

People skills

Professionalism

Multitasking

MS Office Suite

Education

Associates degree in facilities management, building, business or related field

Tools

MS Office Suite

Corrigo CMMS

Security systems knowledge

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

This role provides general overall FM services including continuous monitoring of facilities while working with property managers to handle routine property management operations. The position involves procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing accounts payable and receivable. The coordinator serves as an interface with clients, visitors, and guests while ensuring excellent coordination and execution of work within the client environment with minimal disruption.

Your day-to-day tasks will include:

• Assist Facility Management Team with tactical planning for team goals and objectives while managing small facility management tasks
• Provide general overall facility management services including continuous monitoring of office/facility operations
• Coordinate special events in support of client or JLL and provide support for meetings and conference room reservations
• Assist with coordination and scheduling of maintenance activities while providing direction to vendors and service providers
• Act as an interface with clients, visitors, and guests ensuring appropriate follow-up with customers
• Properly and effectively administer and maintain all security systems
• Assist with budgetary requests, analysis, and reporting including researching and analyzing budget variances

Required Qualifications:

• Associates degree in facilities management, building, business or another related field
• 2+ years' experience with Facility or Property Administration
• Superior customer service skills and orientation
• Ability to maintain professionalism at all times and under stressful situations
• Ability to plan and manage work under time constraints and multitask without direct supervision
• Strong written, verbal and people skills with strong organizational abilities
• Proficient in MS Office Suite

Preferred Qualifications:

• Experience with procurement processes and purchase order management
• Corrigo CMMS platform operations and user management
• Knowledge of security systems administration and maintenance
• Familiarity with budget analysis and variance reporting
• Experience coordinating special events and meeting support
• Understanding of basic facility management principles and practices
• Experience working in client-facing environments
• Knowledge of vendor management and service provider coordination

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site - Charlotte, NC

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.