Facilities Operations Leader: Safety, Projects & Contracts

CAP Tulsa; Tulsa (OK); On-site; USD 65,000 - 95,000; Full time

Job summary

CAP Tulsa seeks a Facilities Leader to safeguard the agency’s facilities operations across owned and leased properties. You will oversee maintenance, emergency response, procurement, and shipping/receiving, while partnering with Finance and program leaders to align priorities with regulatory standards.

The role requires a bachelor’s degree or significant related experience, OSHA/Facilities Management expertise, and a track record of managing contracts and budgets.

Qualifications

• Bachelor's degree in Business (or related field) preferred, or eight years of commensurate experience in lieu of degree.
• OSHA, Facilities Management and Operations experience required.
• Must adhere to safety and quality driving standards and have a valid driver's license.

Responsibilities

• Direct the maintenance and daily operation of agency facilities, including preventive and routine maintenance, inspections, work-order prioritization, repairs, custodial services, and building systems.
• Coordinate internal staff and external service providers to maintain safe, functional, clean, and reliable environments across all properties.
• Manage all fleet vehicles within the agency including coordination with contractors, vehicle maintenance and registration.
• Oversee shipping and receiving function, including receipt, documentation, and inventory for all programs, non-monetary donations, and assets.
• Lead facilities emergency response and business-continuity activities, including after-hours response, incident coordination, vendor dispatch, communication with affected programs and leaders, and timely restoration of safe building operations.
• Lead and supervise facilities and maintenance personnel, including shipping and receiving staff.
• Establish work priorities and service standards; assign and monitor work; support timely, safe, and effective performance; and promote accountability, teamwork, and continuous improvement.
• Manage contracts and vendor relationships supporting facility maintenance and operations, including developing scopes of work, coordinating competitive bids and pricing comparisons, evaluating proposals, monitoring service quality and contract performance, resolving issues, verifying deliverables, and supporting renewal or termination decisions.
• Collaborate with Finance to develop and monitor facility operating and project budgets, forecast expenditures, analyze variances, and establish spending priorities across the facility portfolio.

Skills

Facilities Leadership

Contracts & Vendors

Budgets & Reporting

Safety & Compliance

Capital Projects

Education

Bachelor's degree in Business

Eight years of commensurate experience

OSHA/Facilities Management experience

Job description

CAP Tulsa seeks a Facilities Leader to safeguard the agency’s facilities operations across owned and leased properties. You will oversee maintenance, emergency response, procurement, and shipping/receiving, while partnering with Finance and program leaders to align priorities with regulatory standards.

The role requires a bachelor’s degree or significant related experience, OSHA/Facilities Management expertise, and a track record of managing contracts and budgets.