Facilities Operations Lead — Maintenance, Safety & Vendors

Community Action Partnership of Providence County; Providence (RI); On-site; USD 52,000 - 78,000; Full time

Job summary

Community Action Partnership of Providence County seeks a Facilities Coordinator to manage cleaning, maintenance, safety, and vendor coordination across PVDCAP sites.

You will develop preventive maintenance plans, supervise in-house tasks, and coordinate outside contractors while ensuring safety and compliance. The role requires strong organizational skills, independent work, and a commitment to diverse, equitable service.

Qualifications

• Experience in facilities management/maintenance roles.
• Minimum 3 years in facilities management/maintenance.
• Bi-lingual preferred.
• Experience managing facilities for a company/organization.
• OSHA 30 certification or willingness to obtain within 6 months.
• Possess a car with up-to-date insurance and a valid driver’s license.

Responsibilities

• Perform routine cleaning, custodial and maintenance across PVDCAP sites.
• Coordinate vendors/contractors for repairs and emergencies beyond in-house scope.
• Develop and monitor routine maintenance schedules and standards.
• Plan preventive maintenance and conduct inspections of facilities and grounds.
• Maintain safe, clean, accessible spaces for staff and visitors.
• Receive and track work orders; ensure timely resolution and safety compliance.
• Monitor safety practices and report hazards to COO, acting when needed.
• Collaborate with COO to identify facility improvements and projects.
• Obtain bids, support vendor selection, and assist planning.
• Oversee outside contractor work and verify completion per scope.
• Participate in emergency planning and business continuity activities.
• Assist with permits, inspections, and environmental documentation as applicable.
• Maintain inventories of maintenance supplies and assets; reorder as needed.
• Track vehicle maintenance, inspections, and registrations; arrange service.
• Respond to facility emergencies per procedures and escalation protocols.
• Coordinate setup/breakdown of furniture/equipment for events and trainings.
• Perform minor maintenance and custodial tasks; install/repair fixtures safely.
• Other duties as assigned.

Skills

Facilities management

Facilities management experience

Bilingual

Additional facilities experience

Driver's license

Physical strength

Equipment operation

Manual dexterity

Safety awareness

Cleaning/maintenance

Hazardous materials handling

Facilities operations

Office equipment

Independence

Professional communication

Reading comprehension

Stress tolerance

Diversity awareness

Policy adherence

Attendance

Transportation

Driver's license & insurance

Education

OSHA 30 certification

Tools

Facilities management software

Job description

Community Action Partnership of Providence County seeks a Facilities Coordinator to manage cleaning, maintenance, safety, and vendor coordination across PVDCAP sites.

You will develop preventive maintenance plans, supervise in-house tasks, and coordinate outside contractors while ensuring safety and compliance. The role requires strong organizational skills, independent work, and a commitment to diverse, equitable service.