Facilities Operations Lead – Lab & Project Coordination

US AMR-Jones Lang LaSalle Americas, Inc.; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision

Parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

JLL's San Jose campus is seeking an Assistant Facilities Operations Manager to oversee day-to-day facilities operations and coordinate cross-functional teams. You will manage budgets, project coordination, and supplier relations while ensuring safety and compliance across campus labs and spaces.

The role requires 5+ years in facilities operations or engineering, CMMS experience, and strong communication. This onsite position offers a structured schedule and comprehensive benefits.

Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field, or equivalent combination of education and experience
• 5+ years of experience in facilities management, engineering operations, construction, maintenance, or related field.
• Experience supporting a complex, multi-building corporate, lab, technology, or mission-critical environment.
• Strong understanding of facilities operations, maintenance, construction, and project coordination.
• Experience with budgets, invoices, accruals, forecasting, and variance reporting.
• Strong organizational, communication, problem-solving, and project coordination skills.
• Ability to manage multiple priorities and work effectively across multiple teams.

Responsibilities

• Support the Operations Manager and Senior Operations Manager with daily facilities operations, repairs, projects, construction activities, and operational priorities.
• Coordinate with Engineering, FM, Planning, Parts, Construction, Project Management, and vendors to ensure work is properly planned and executed.
• Track operational action items, project activities, and commitments through completion.
• Identify operational risks, scheduling conflicts, resource constraints, and issues requiring escalation.
• Support shutdowns, outages, construction activities, and work impacting critical campus infrastructure.
• Coordinate communication between client lab teams and Facilities/Engineering Operations regarding upcoming PMs, repairs, projects, shutdowns, and other work impacting laboratory spaces.
• Work with lab stakeholders and Planning to identify appropriate work windows and minimize operational disruption.
• Ensure lab teams receive timely notifications regarding upcoming work, schedule changes, access requirements, and operational impacts.
• Track lab-related concerns and commitments and ensure follow-up through completion.
• Participate in recurring meetings with lab stakeholders, Operations, and Planning to review upcoming work.
• Partner with the Planning Team to review upcoming PMs, corrective work, repairs, and projects.
• Ensure work is properly scheduled, communicated, resourced, and completed.
• Coordinate with the Parts Team to ensure required materials and equipment are available for planned work.
• Identify material or scheduling issues that may impact operational commitments.
• Support monthly financial reviews, budget tracking, forecasting, and operational financial reporting.
• Review invoices, purchase orders, commitments, and expenses for accuracy and budget alignment.
• Provide variance commentary and identify financial risks or budget concerns.
• Support accrual preparation and reconciliation.
• Review and approve invoices within assigned authority.
• Assist with annual budget development and forecasting.
• Monitor Corrigo work orders for timely completion, accurate documentation, and proper closure.
• Review and verify completed work orders for labor, materials, documentation, and scope accuracy.
• Identify overdue, aging, or incomplete work orders and drive corrective action.
• Monitor work order performance and support reporting on backlog and completion metrics.
• Coordinate vendor and contractor activities, schedules, site access, and operational requirements.
• Verify completion of contracted work prior to invoice approval.
• Escalate safety, quality, scheduling, performance, or financial concerns.

Skills

Facilities operations

Project coordination

Budget management

Cross-functional collaboration

CMMS systems

Vendor & contractor coordination

Communication

Multitasking

Education

Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field

Tools

CMMS (Corrigo)

Job description

JLL's San Jose campus is seeking an Assistant Facilities Operations Manager to oversee day-to-day facilities operations and coordinate cross-functional teams. You will manage budgets, project coordination, and supplier relations while ensuring safety and compliance across campus labs and spaces.

The role requires 5+ years in facilities operations or engineering, CMMS experience, and strong communication. This onsite position offers a structured schedule and comprehensive benefits.